University of Alberta

Research Facilitator

Vice President Research - Research Services (FIRC)

Competition No.  -    A109225530D1
Closing Date  -    Aug 31, 2017

This competition is restricted to University of Alberta employees only

Looking for a temporary promotion or possible secondment?

The Research Services Office (RSO) is looking for highly motivated and organized self-starter to fill the position of Research Facilitator (RF) for one year. Reporting to the Assistant Director of Research Facilitation and Strategic Initiatives, the RF will work closely with other RSO teams to facilitate the delivery of efficient and effective research administration services to researchers and staff within the faculties. Research administration encompasses aspects of pre- and post-award activities, as well as financial responsibility for the ongoing management and reporting requirements associated with the UofA's role as holder of these funds. As the RSO and the faculties are jointly accountable for these activities and requirements, it is essential that the successful candidate possesses excellent communication and interpersonal skills to establish and maintain collaborative working relationships between RSO, Associate Deans (Research), Chairs/Directors, Grant Assist Program Directors, researchers and faculty/central administrators. The RF plays a lead role in knowledge transfer, and providing communication and education with the faculties and RSO on all aspects of research administration.

Responsibilities include, but are not limited to:

  • Manages the institutional administrative review and approval of research proposals and applications submitted on behalf of the UofA, ensuring compliance with sponsor and University terms and conditions
  • Works collaboratively with others to review and analyze proposals and applications to determine financial, legal, intellectual property and contractual implications of funding
  • Analyses and evaluates research funding opportunities and disseminates appropriate opportunities to researchers and administrators
  • Consults with sponsors to clarify application requirements and sponsor terms and conditions
  • Advises researchers in navigating internal UofA processes and certifications included in application development
  • Reviews applications/proposals for completeness including UofA and sponsor signatures, budget, scope of work, supporting documentation and certification requirements
  • Works collaboratively with faculties to ensure processes are in place for the effective management of research accounts; internal control processes are in place to manage expenditures and tracking of research funds; compliance with UofA and sponsor terms and conditions
  • Conducts compliance review of research administration systems and processes in faculties and recommends improvements and remediation
  • Works with others to ensure that all conditions of the UofA and sponsor are met (e.g. invoicing, reporting requirements, certifications)
  • Liaises with others to solve post-award related issues such as over expenditures, sub-agreements, extensions, end dates, terminations, change in status, eligibility, conflict of interest, etc.
  • Monitors and reviews expenditure transactions for compliance to UofA and sponsor terms and conditions
  • Authorizes administrative end date extensions
  • Provides education, advice and guidance to researchers, faculties and departments on the policies, guidelines and other research-related procedures applicable to expenditures and fund management
  • Collaborates and works with others to identify training requirements for the university community
  • Develops and delivers training sessions, workshops, and one-on-one coaching/training on research administration
  • Responds to questions regarding year-end sponsor statements and ensures financial statements are reviewed, signed and submitted
  • Identifies, develops and maintains a service excellence model based on the principles of continuous improvement; conducts reviews of UofA and RSO policies, procedures and business processes to simplify and streamline business processes and compliance
  • Recommends and actively participates in the development, implementation and education of policies and procedures related to research administration


  • Undergraduate degree; graduate degree preferred; equivalent combinations of education and experience will be considered
  • Minimum of five years' research administration work experience, preferably in a post-secondary environment
  • Thorough understanding of the principles of service excellence and demonstrated ability to deliver superior customer service
  • Solid understanding of research funding opportunities and guidelines
  • Excellent organizational skills including time-management and well-developed multi-tasking skills with keen attention to detail
  • Ability to work under pressure in a fast-paced environment, balancing competing deadlines and priorities
  • Strong analytical and problem solving skills
  • Demonstrated ability to conduct business process reviews and a thorough understanding of the principles of continuous improvement
  • Proven leadership and management skills with demonstrated ability to create and maintain high performing teams, and to mentor and motivate
  • Excellent interpersonal skills and conflict management skills including ability to establish effective working relationships
  • Ability to manage a high volume of files with conflicting priorities
  • Understanding of the University's policies and procedures with respect to research administration
  • Ability to demonstrate professionalism with a high level of tact, discretion and the capability to maintain confidentiality
  • Strong proficiency in Windows using Microsoft Office (Word, Excel, Access), Google Apps, Internet and databases
  • Strong knowledge of PeopleSoft financial systems and modules

In accordance with the Sessional and Other Temporary Staff agreement, this position is for a term of one year and offers a comprehensive benefits package found at: with an annual salary range of $65,906 to $109,772.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.