University of Alberta

Program Coordinator

Dean of Students - Career Centre

Competition No.  -    S114837801
Posting Date  -    Dec 07, 2018
Closing Date  -    Jan 01, 2019
Position Type  -    Full Time - Grant Funded
Salary Range  -    $54,531 to $74,751 per year
Grade  -    09
Hours  -    35

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits. Applicants selected for an interview will be contacted the first week of January, 2019.

The Accessibility Work Experience Program (AWEP) is a new initiative within the U of A Career Centre. The AWEP will provide learning and work opportunities for students and alumni with disabilities to gain career-related work experience, develop employability skills, and build their network of professional connections.

Reporting to the Career Centre’s Manager Employer Relations, the Program Coordinator is accountable for the overall coordination of the AWEP. Given that this is a new initiative, the Program Coordinator will also be extensively involved in designing the program, which includes formulating a strategic plan for program implementation and developing program policies and procedures. The Program Coordinator will collaborate with various stakeholders (e.g. employers, students, alumni, the Department of Occupational Therapy, Alumni Relations, and other U of A staff, funders) to develop opportunities that meet the diverse needs of the program participants, promote the program to both internal and external audiences, encourage and facilitate participation in the program, ensure the Career Centre’s obligations to the funder are met, and evaluate and report on all aspects of the program to ensure that goals are being met. The successful candidate should demonstrate strong organizational skills, attention to detail, and the ability to prepare quarterly activity and fiscal reports. A demonstrated ability to work with people with disabilities, preferably in employment-related contexts, is a key asset for the program coordinator.


  • Make recommendations about the structure of the program based on consultations with a variety of stakeholders
  • Assist in developing a strategic plan for the program; execute the plan
  • Develop program policies and procedures that facilitate participants’ access to and participation in the program and are in accordance with the program’s eligibility requirements
  • Develop, implement and manage the process for receiving, approving and administering work experience positions
  • Build, negotiate and finalize third-party agreements between the Career Centre, employer and program participant as per the requirements of the program funding
  • Coordinate distribution of wage subsidies to employers
  • Assist in developing and implementing strategies to assess and evaluate the overall program (e.g. participation, satisfaction), individual outcomes (e.g. learning outcomes) and impact on employer partners
  • Prepare quarterly activity and financial reports and a final report that indicate program activities and how they complied with the program’s stated objectives and outcomes
  • Collaborate with others (e.g. staff in the Career Centre, Accessibility Resources, communications team in the Dean of Students office, and Alumni Relations) on creating and executing a communications strategy for building awareness of the program internally and externally
  • Actively participate in building relationships with employers in the private, public and non-profit sectors that may result in placements
  • Advise employers on developing work experience positions within their organizations, recruiting applicants for those opportunities, and making the most of those opportunities both for the successful applicant and their organization
  • Meet with students and alumni interested in the program to confirm their understanding of the program requirements and their eligibility
  • Develop educational resources to support the needs of participants with disabilities in the workplace
  • Support participants in developing their self-advocacy skills to articulate what accommodations they may need in the workplace
  • Work with employers to increase their capacity to integrate and accommodate persons with disabilities into their workplace
  • Provide support for prospective participants as they prepare their application and for interviews.
  • Work with participants to identify the skills they need to develop and advice on strategies for developing those skills
  • Oversee and collaborate with occupational therapy students completing practicum requirements which includes conducting job evaluations and assisting employers and participants in putting accommodations in place
  • Monitor participants’ progress regarding completion of their work experience and provide ongoing support


  • Undergraduate degree
  • Minimum of two years progressive work experience, preferably in a post-secondary educational institution
  • Experience in experiential learning (particularly work-integrated learning), career education and/or graduate recruitment would be an asset
  • Experience working with people with disabilities and a strong understanding of the employment barriers facing people with disabilities.
  • Strong commitment to the value of post-secondary education, and solid understanding of university graduate attributes
  • Demonstrated research, strategic planning, problem solving and critical thinking skills
  • Demonstrated ability to build and foster relationships, to work collegially with various stakeholders (internal and external to the campus community), and to plan and implement programming
  • Exceptional interpersonal skills and cross-cultural sensitivity
  • High degree of initiative and judgment, and demonstrated ability to work independently with minimal supervision
  • Experience with, and ability to learn and effectively utilize administrative systems and technical applications (e.g. project management software, databases)
  • Ability to adhere to strict deadlines

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.