University of Alberta

Coordinator, Principal Gifts

Office of Advancement - Principal Gifts

Competition No.  -    S113137630
Posting Date  -    Nov 08, 2018
Closing Date  -    Nov 16, 2018
Position Type  -    Full Time - Operating Funded
Salary Range  -    $54,531 to $74,751 per year
Grade  -    09
Hours  -    35

This competition is restricted to current University of Alberta employees only; internal candidates will be applying.

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits. 

The Office of Advancement is seeking a Coordinator to join our Principal Gifts team.

Reporting to the Associate Director of Principal Gifts, the Coordinator helps to ensure the integration of activities among the principal gifts team and campus partners. Working as part of a highly collaborative team, the incumbent will support all aspects of principal gift development activities with current and prospective donors including planning and scheduling meetings; preparing meeting itineraries and briefing packages for the President, Vice President (Advancement), and other senior leadership; and ensuring follow-ups arising from donor meetings are tracked and information is disseminated as required.

The successful candidate will have superior organization, time management, diplomacy, and communication skills.


  • Engages directly with donors, prospective donors or their designee to secure and schedule meetings for the president, vice-president, and others assigned to Principal Gift portfolios in a manner that cultivates and sustains positive relationships
  • Acts as Advancement’s first point of contact for campus partners requesting Presidential time for Advancement related activities
  • Collaborates with the Office of the President in coordinating the President’s Advancement calendar, travel and related briefings
  • Coordinates and produces correspondence with Principal Gift donors and potential donors
  • Exercises discretion, judgement, confidentiality and ensures that the Associate Vice-President and Principal Gifts team are kept fully informed with regard to emerging issues of importance
  • Collaborates with the Vice-President Advancement’s Executive Coordinator in coordinating and preparing the Vice-President for fundraising related activity
  • Monitors and tracks development activity, outcomes, next steps and action items to ensure timely decision making and future engagement
  • Ensures relevant information is captured in the university’s alumni and donor database of prospects, donors and alumni on Principal Gifts activity
  • Anticipates and conducts research in preparation of presidential and vice-presidential meetings to help ensure strategic engagement in the development of proposals
  • Conducts special research projects and responds to a wide variety of research requests
  • Acts in the full scope of the Vice-President’s Executive Coordinator’s duties, during the Executive Coordinator’s leaves of absence


  • Minimum of a Bachelor’s degree in business, library and information sciences, public administration, communications or a related area
  • Minimum 2 years of directly related experience is required, preferably in a fundraising or post-secondary educational setting
  • Computer proficiency in MS Office (Word, Excel, PowerPoint) and Google applications
  • Experience in a position that requires independent planning and efficient use of time
  • Ability to establish and maintain effective working relationships on and off campus
  • Demonstrated commitment to providing client-focused service and handling confidential information with discretion
  • Ability to manage conflicting priorities with tight timelines in a fast-paced environment
  • Problem solving and critical thinking skills
  • High level of accuracy and attention to detail with a commitment to professional excellence
  • Familiarity with the University of Alberta, its governing system and academic/research programs is preferred

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.