University of Alberta

Research Support Administrator

Research Services (FIRC)

Competition No.  -    S109239879
Posting Date  -    Aug 14, 2019
Closing Date  -    Aug 21, 2019
Position Type  -    Full Time - Operating Funded
Salary Range  -    $50,425 to $68,486 per year
Grade  -    08
Hours  -    35

This position has a term length of 18 months, and offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Under the direction of the Manager, Institutional Projects, the Research Support Administrator will provide financial account support associated predominantly with research funding provided to the University of Alberta by the Canada Foundation for Innovation (CFI) and its partners, Canada Research Chairs (CRC) and the Canada Excellence Research Chairs (CERC) as well as other sponsors and programs. This position involves continual monitoring of a high volume of complex research projects for levels of expenditures, overall accuracy and completeness of transaction entries to ensure that matching requirements are met.


  • Provides administrative support for submission of institutional research applications and proposals
  • Acts as a resource person for researchers, administrators and support staff in managing the financial aspects of research infrastructure projects (e.g. setting up research financial files, ensuring files include all relevant information and following up on inquiries)
  • Assists in the preparation of detailed budgets to support successful grant applications and finalization of awards
  • Ensures all critical documents are in place including scope of work, budget, required signatures and certifications
  • Assists in problem solving and liaises as necessary between researchers, administrators and central administration
  • Works with Agreements Administrators, central administration and faculties to ensure staff and researchers are appropriately educated on, and familiar with, University and sponsor policies and procedures
  • Develops and maintains expertise on the principles of research funding administration and University and sponsor policies and procedures
  • Plans and delivers information and training sessions to researchers and administrative staff
  • Reviews and reconciles project claims to eTRAC reports, prior to submission to the sponsor(s)
  • Works with the supervisor, Agreements Administrators, faculty administration staff and researchers to create, manage and maintain internal control processes designed to ensure effective expenditures and tracking of research account funds to the eligibility requirements of the sponsor
  • Works with researchers and departmental staff on the review of financial statements and assists in preparation of financial statements and variance reports for sponsors
  • Produces standard and ad hoc reports of research financial transactions
  • Prepares and submits account reconciliations, consolidations and notices of end-dates to researchers and departmental staff
  • Works with researchers and central units to ensure that all conditions of the sponsor are met (e.g. invoicing, reporting and certifications)
  • Maintains database and/or other monitoring systems
  • Performs other duties as assigned


  • Minimum 2 year Diploma in a business or accounting-related field; equivalent combinations of education and experience will be considered
  • Minimum of three years of progressively responsible research administration experience
  • Ability to assist with the interpretation of financial information for analysis and forecasting purposes
  • Strong communication (verbal and written), interpersonal, and organizational skills
  • High level of accuracy and attention to detail
  • Superior time management skills
  • Commitment to providing timely and efficient service
  • Ability to make timely decisions and act on individual initiative
  • Ability to generate timely, accurate and professional looking reports
  • Proficient in Microsoft Office suite software; knowledge of PeopleSoft is desirable
  • Knowledge of research policies, procedures and guidelines for major sponsors and University is an asset

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.