University of Alberta

Human Resource Administrator

Department of Earth and Atmospheric Sciences

Competition No.  -    S107937060
Posting Date  -    Sep 12, 2018
Closing Date  -    Sep 24, 2018
Position Type  -    Full Time - Operating Funded
Salary Range  -    $50,425 to $68,486 per year
Grade  -    08
Hours  -    35

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

The Department of Earth and Atmospheric Sciences is seeking a dynamic individual to administer its human resource activities.  Reporting to the Assistant Chair the position is a team lead for the administrative staff and while HR is the focus of the position the ideal candidate will possess the ability to communicate well with all administrative areas and have an understanding of the workings of these areas and how the HR processes affect the administrative operation. 


  • Provides advisory and administrative support for the human resource function in the Department
  • Responsible for the administration of the recruitment for all employment categories (AASUA, NASA, TRAS, ATS, PDF and GSA)
  • Advises faculty, supervisors and staff, including TRAS, ATS, Postdoctoral Fellows (PDFs), on employment terms and conditions
  • Provides advice and guidance to researchers with respect to trust employee appointments, re-appointments, and terminations in accordance with the NASA Collective Agreement
  • Advises faculty and staff on Postdoctoral Fellow award competitions
  • Advises faculty and supervisors on payroll related matters including eligibility on research grants and appropriate employment category
  • Transacts all payroll-related matters in accordance with collective agreements
  • Reconciles payroll, transacts salary benefit adjustments or delegates to Financial Administrator
  • Administers the performance appraisal process for continuing and grant funded support staff, research associates and sessional instructors ensuring input is solicited, interviews are scheduled, and reports are submitted in a timely manner
  • Contact for HR/Immigration Services, Academic Visitors Office and Postdoctoral Fellows Office to communicate and resolve inquiries 
  • Advises faculty and supervisors on HR Immigration Services policy and procedures
  • Prepares documentation for Labor Market Opinion and Recruitment Summaries for hiring non-Canadians as required by HR Immigration Services
  • Record management and FOIPP team lead
  • Administrative resource for Academic Administration 
  • Team lead for continuing and trust administrative staff, mentoring and providing support
  • There is a direct report to this position


  • Minimum of a 2 year diploma in Business Administration preferably with courses in human resources or payroll
  • 5 years experience in a post-secondary environment with experience in academic administration, student records, research grant applications (or equivalent combinations of education and experience); 2 years of experience with payroll and personnel at the University of Alberta is preferred. 
  • High level of knowledge of the University Immigration Services' policies, payroll policies and procedures, and employment terms and conditions
  • Working knowledge of FOIPP compliance protocols and file management and retention processes
  • Proficiency in a Windows environment using standard office word-processing, spreadsheet and database applications (i.e. FileMaker Pro, Microsoft Word, Excel, PowerPoint, Access); proficiency in retrieving information via Internet 
  • Competency with the University's PeopleSoft administrative applications (HCM, Campus Solutions and Financial queries) 
  • Excellent written and verbal skills  

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.