University of Alberta

Faculty Wellness Program Assistant

Office of the Dean

Competition No.  -    S107436972
Posting Date  -    Aug 31, 2018
Closing Date  -    Sep 26, 2018
Position Type  -    Full Time - Operating Funded
Salary Range  -    $46,627 to $62,954 per year
Grade  -    07
Hours  -    35

This position has a term length of one year from the date of hire, with a possibility of extension, and offers a comprehensive benefits package, which may be viewed at Faculty & Staff Benefits.

Under the supervision of the Director of Faculty Wellness, the Faculty Wellness Program Assistant (FWPA) assists in the delivery of programs that support overall wellbeing and mental wellness of Faculty of Engineering students (undergraduate and graduate level), staff, and faculty. This includes but is not limited to mental health and health workshops, the Take A Break program, Engineering Wellness Weeks, class presentations, supporting transition to post-secondary, and strategic planning to improve the overall well-being of the Faculty of Engineering's community. Administratively, the role of the FWPA encompasses decisions involving budgeting, marketing, human resources, and supervision of volunteers.

The FWPA is a key component of the Faculty of Engineering wellness team and works across all units within the faculty. The FWPA also works with campus and community mental health stakeholders in the provision of mental health programming.

The FWPA position supports programs which affect approximately 4,300 undergraduate students, 1,400 graduate students, and 500 faculty/staff.


  • Collaborates with the Director, Faculty Wellness in the development and execution of programs and activities that encourage mental and physical wellness of Faculty of Engineering students (undergraduate and graduate level), staff, and faculty.
  • Aid in the development, delivery, and assessment of short, mid, and long-term program objectives focused on but not limited to mental health awareness, self-management skills, increased physical activity and support the social, emotional, and environmental aspects of wellness.
  • Foster relationships and collaborate with faculty departments, student groups, and University Student Services to create, maintain, and enhance program delivery.
  • Manage partnerships with healthcare, wellness, and mental health external resources in order to provide required services to the Faculty of Engineering community.
  • Recruit, train, and organize volunteers (student, staff and faculty) to assist with wellness programs where necessary.
  • Collect, develop, and maintain educational materials, both printed and web-based, on a variety of mental health issues and on mental health resources. Monitor, maintain and restock wellness resources as needed.
  • Working with support from faculty communications and marketing team, develop the content for internal and external communications program materials pertaining to mental health, overall wellness, presentations, program events, and materials distributed to students, faculty and staff.
  • Develop project timeline documents and other wellness program related administrative materials.
  • Schedule and coordinate education and training sessions.
  • Prepare materials and book spaces for wellness related programming for students, staff, University of Alberta Student Services, and stakeholders. 
  • Develop strategy to increase attendance, engagement, and participation in wellness programs and seminars.
  • Collect data and evaluate current initiatives aimed to promote wellness within the Faculty of Engineering and provide recommendations on modifications.
  • Write reports including, but not limited to, outcome and feedback summaries, program documents, proposals, meeting minutes, annual reports etc.
  • Monitor and adhere to the operating budget assigned to wellness initiatives.
  • Other related duties as required.


  • University degree preferred; minimum post-secondary certification.
  • Education and work experience in related field (Psychology, Sociology, Education) is required.
  • Two years in program support required.
  • Experience providing administrative assistance to a program leader is required.
  • Exceptional organizational skills with the ability to multi-task and manage time while focusing on detail.
  • Demonstrated sound judgment, tact, and diplomacy as well as problem-solving and relationship-building skills.
  • Maintain the highest level of confidentiality.
  • Excellent written and oral communication abilities.
  • Strong analytical and research skills.
  • Strong commitment to customer service.
  • Complete familiarity with Microsoft Office programs, including ability to merge documents.
  • Demonstrated ability to design and produce print and electronic promotional materials.
  • Demonstrated ability to synthesize feedback into useful reports.
  • Confident in making phone calls to campus and external contacts.
  • Familiarity with the University of Alberta and various student services an asset.
  • Familiarity with the engineering profession an asset.

Note: Must be able to work some evenings and weekends.

Along with your resume, please submit a cover letter that outlines why you believe you are the right person for this position. Also, in your cover letter, please provide a detailed answer to the following question:
"How will you contribute to a culture of trust, effectiveness and execution in the Faculty of Engineering?"
Applications received without a cover letter will not be considered. Applications received with a cover letter that does not specifically address these important items will also not be considered.


How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.