University of Alberta

Communications Coordinator

School of Public Health - Injury Prevention Centre

Competition No.  -    S107028031D2
Posting Date  -    Nov 09, 2018
Closing Date  -    Nov 19, 2018
Position Type  -    Full Time - Grant Funded
Salary Range  -    $50,425 to $68,486 per year
Grade  -    08
Hours  -    35

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Reporting to the Associate Director, the Communications Coordinator is responsible for a broad portfolio of activities in support of the communications goals and objectives of the Injury Prevention Centre (IPC), School of Public Health. The budget-conscious incumbent works independently and with minimal supervision. The Communications Coordinator is responsible for: planning and executing public awareness campaigns, leading media relations activities and initiatives, writing, developing and editing a wide variety of communications materials, distributing information to various internal and external audiences, organizing and maintaining various tracking and monitoring systems and working collaboratively to undertake strategic marketing and communication opportunities to advance the goals of the Injury Prevention Centre.


  • Develops and uses processes to initiate, support and evaluate media relations activities, including story identification, pitching and reporting
  • Identifies media relations opportunities by monitoring news outlets, reviewing published research databases, and conducting relationship-building activities with internal and external allies
  • Drafts supporting materials for media relations, including templates for pitches, reports, and media kits
  • Develops and maintain distribution lists for media
  • Implements media relations activities, including pitching, responding to inquiries and liaising with reporters and researchers to arrange interviews
  • Monitors and evaluates media relations activities using briefing documents and database to identify trends and make recommendations; maintains and updates spreadsheet
  • Prepares and distributes media coverage reports to IPC management
  • Coordinates the development and implementation of public awareness campaigns related to injury prevention including organizing materials, working with designers, producers and suppliers
  • Plans, publicizes, implements, and evaluates special events (e.g. campaign launches symposia, webinars, conferences, etc.)
  • Develops and maintains work plans and project tracking spreadsheets
  • Ensures all materials are branded and voiced appropriately according to the Centre’s standards
  • Maintains and uses a contacts database and other appropriate mechanisms and strategies to distribute information to specified target audiences (e.g. mail outs, email advisories, list serve messages, event posters, etc.)
  • Drafts, edits and proofreads a wide variety of communication materials, including correspondence, spreadsheets, publications, presentations, promotional materials and briefing and speaking notes for various delivery modes (e.g. print, electronic and verbal communication) for internal and external audiences
  • Develops and implements a social media strategy for the Injury Prevention Centre
  • Creates, maintains and updates Injury Prevention Centre webpages


  • Minimum of a two-year diploma in marketing, public relations or communications; post-secondary degree preferred; equivalent combinations of education and experience will be considered
  • 2-3 years related experience in writing and media relations, preferably in a medical, health-related, or scientific environment
  • Experience in event management is desirable
  • Ability to work under tight budget constraints
  • Proficient in using Microsoft Office (Outlook, Word, Excel, Access, PowerPoint) and Adobe (Acrobat Pro) software applications, as well as Internet web browsers
  • Proficient with graphic design and layout using CorelDRAW, Adobe Illustrator or InDesign, and Adobe Photoshop (portfolio may be requested)
  • Working knowledge of HTML, PHP, CSS, SQL, and Content Management Systems (may be tested)
  • Experience in using third-party electronic systems or tools (i.e. Survey Monkey, Industry Mailout, etc.) is desirable
  • Excellent verbal and written communication skills
  • Excellent time management and organizational skills
  • Ability to multi-task, set priorities for delegated tasks and communicate outcomes at all required levels
  • Ability to work as part a team, as well as independently
  • Experience with using website content management systems is an asset
  • Familiarity with CMS is an asset
  • Experience working in the University environment is an asset

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.