University of Alberta

Collections Database Project Assistant

Museums & Collections Services

Competition No.  -    S106639639
Posting Date  -    Jul 23, 2019
Closing Date  -    Aug 18, 2019
Hourly Rate  -    $25.62 - $34.59
Grade  -    07
Hours  -    35.0

This is a temporary position with a start date of September 1, 2019 and end date of March 31, 2020. 

Museums and Collections Services/UAlberta Museums seeks a Collections Database Project Assistant to support the UAlberta Museums Strategic Plan goal to innovate online catalogue access by assisting with collections data improvement projects. These include:

  • Evaluating and preparing collections data for migration into the collections management system Mimsy XG
  • Improving existing Mimsy XG collections data for online catalogue display

Museums and Collections Services/UAlberta Museums is a distributed network of 29 diverse museum collections located in faculties and departments across campus where they are used daily in teaching, research and community outreach programs. The University of Alberta’s collecting history dates back more than 100 years and includes disciplines that range from art and archeology to paleontology and zoology. Reporting to the Collections Management Advisor (Natural Sciences), Museums and Collections Services, the Collections Database Project Assistant will work in a team environment.


  • Performs spot-checks to verify accuracy of existing collections data
  • Evaluates existing collections data and data structures to find and document issues related to data migration and online catalogue readiness
  • For collections data not currently in Mimsy XG, develops and implements workflows for exporting and formatting data in preparation for migration into Mimsy XG
  • For collections data currently in Mimsy XG, develops and implements workflows for cleaning and formatting data for online catalogue
  • Develops and completes all relevant project process documentation


  • The ideal candidate will have a post-secondary degree or diploma in a natural science discipline, museum studies, or a closely related field; equivalent combinations of education and experience will be considered
  • Demonstrate a capacity to work with computer databases and word processing programs
  • 1-2 years experience and demonstrated knowledge of museum data standards and collections management practices
  • Experience in museum registration methods and museum database management systems is beneficial
  • Experience or knowledge in preventive conservation and care and handling of museum objects is an asset
  • Demonstrated problem solving skills and ability to trouble-shoot issues as necessary
  • Core competencies include: achievement oriented, analytical thinking, conceptual thinking, flexibility, organizational awareness, planning and initiative, self-confidence, sense of urgency, meticulous attention to detail, written communication, and team cooperation

Interested applicants must submit a cover letter, resume and the names of three (3) references to the attention of Christina Marocco, Administrative Team Lead, Museums and Collections Services/UAlberta Museums by August 11, 2019.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

Museums and Collections Services/UAlberta Museums
Attn: Christina Marocco, Administrative Team Lead
University of Alberta
Ring House #1
Edmonton, AB T6G 2E1

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.