University of Alberta

Collections Assistant - Digitization

Museums & Collections Services

Competition No.  -    S106639637
Posting Date  -    Jul 30, 2019
Closing Date  -    Aug 19, 2019
Hourly Rate  -    $25.62 per hour
Grade  -    07
Hours  -    35.0

A portion of this position is funded by Young Canada Works (YCW) Building Careers in Heritage Organizations.

This is a 25 week position, running from October 1, 2019 to March 31, 2020.

The University of Alberta Museums is a distributed network of 29 diverse museum collections, which are integral to the University’s teaching, research, discovery-based learning, and access programs. Museums and Collections Services, University of Alberta leads the development and implementation of a campus-wide operational, administrative (policy), and exhibition/program delivery framework for the University of Alberta Museums.

University of Alberta Museums (UAlberta Museums), with the assistance of Young Canada Works, invites applications for a self-motivated and energetic Collections Assistant - Digitization to assist with the expansion of the UAlberta Museums new search site. This job will take place at the University of Alberta North Campus in Edmonton, Alberta. Reporting to the Communications and Marketing Coordinator (Project Lead), Museums and Collections Services, the Collections Assistant will work in a team environment.


  • Develops photography standards and procedures, tailored to apply to the diverse needs of each of our collections, and to meet current museum standards and best practices.
  • Develops a management and preservation plan for image files.
  • Creates a project plan to expand the number of web-accessible image files for priority UAlberta Museum collections.
  • Provides technical assistance with photography, managing digital files, and verifying vital object records.


  • Completion of a post-secondary degree in a science discipline, museum studies, or a closely related field.
  • Demonstrate a capacity to work with computer databases and word processing programs.
  • Demonstrate an understanding of the importance of museum data and photography standards.
  • Possess excellent communication skills and the ability to work well with others.
  • Possess meticulous attention to detail.
  • Ability to work independently and as a member of a team.
  • Experience in museum collection management, information management and project management is an asset.
  • Experience in content and collections management systems and project management software is an asset.
  • Be eligible to apply for this position as stipulated by Young Canada Works.

Eligible candidates must fit the following criteria for Young Canada Works:

  • Canadian citizen, permanent resident or have refugee status in Canada (Note: Non-Canadian students or graduates holding temporary work visas or awaiting permanent status are not eligible)
  • Legally entitled to work in Canada
  • Between 16* and 30 years of age at the start of YCW employment (*where permissible under provincial/territorial labour laws)
  • Have completed the school year at the start of employment
  • Meet the specific eligibility criteria of the program to which you apply
  • Registered in the YCW online candidate inventory (
  • Commit to the full duration of the work assignment (minimum 30 hours a week) and not have another full-time job while employed with YCW

      This position is partially funded by Young Canada Works at Building Careers in Heritage, in order to be eligible, candidates must be recent graduates (within the last 24 months of obtaining their degree), between the ages of 16 and 30 and be a Canadian citizen or permanent resident entitled to work in Canada.

      Interested applicants must submit a cover letter, resume and the names of three (3) references to the attention of Christina Marocco, Administrative Team Lead, Museums and Collections Services / University of Alberta Museums by August 19, 2019.

      How to Apply

      Apply Online

      Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

      Museums and Collections Services/UofA Museums
      Attn: Christina Marocco, Administrative Team Lead
      University of Alberta
      Ring House #1
      Edmonton, AB T6G 2E1

      We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

      The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.