University of Alberta

Communications and Events Coordinator

Institute for Sexual Minority Studies and Services

Competition No.  -    S106337485
Posting Date  -    Nov 01, 2018
Closing Date  -    Nov 14, 2018
Hourly Rate  -    $27.71 - $37.63
Grade  -    08
Hours  -    20

This appointment has an end date of December 1, 2019, with the possibility of extension.

The Communications and Event Coordinator will support the growing communication and event planning needs of the Institute for Sexual Minority Studies and Services (iSMSS). The Coordinator plays a key role in the implementation of strategic communications and public engagement activities within iSMSS. The Coordinator is responsible for organizing and planning iSMSS events on and off campus. The Coordinator is also responsible for planning communications-related activities, including the implementation of an iSMSS communications strategy, managing iSMSS websites and social media accounts, and supporting media events and announcements. This position reports directly to the Manager of Programs and Services.


Events Coordination (50%)

  • Coordinate preparation and delivery of iSMSS on and off campus events (including community engagement events, focus groups, Camp fYrefly and donor-related events).
  • Liaise to support the coordination and communication needs of UofA Pride Week.
  • Coordinate staff and volunteer involvement at iSMSS and community events.
  • Serve as the primary liaison with vendors on event-related matters.
  • Manage pre-approved budgets and timelines for events.
  • Propose new ideas to improve the event planning and implementation processes within iSMSS.
  • Perform other related duties as assigned or necessary.

Communications (50%):

  • Support the development and implementation of an iSMSS communication plan.
  • Engage and interact daily with iSMSS audiences via the social media accounts, including moderating and posting, responding via social media and/or email, and tracking social media metrics.
  • Develop and coordinate creative ways to document and highlight programming activities (i.e. through videos/photos/art/youth/program impact stories).
  • Utilize various traditional and social media (websites, listservs, newsletters, annual reports, local media, etc.) to disseminate stories and news that promote iSMSS research, community-building, and knowledge mobilization activities.
  • Help to produce timely, high quality promotional, research, and educational materials, which reflect the professionalism, mission, values and beliefs of iSMSS and the University.
  • Maintain and monitors iSMSS’ websites, ensuring up-to-date and accurate information is posted regularly.
  • Develop and maintains strategic contact lists for various communities engaged by iSMSS.
  • Ensure adherence to University standards for branding, communications, and visibility.
  • Monitor and respond to the general iSMSS inbox emails and redirect emails as necessary.
  • Perform other related duties as assigned or necessary.


  • Degree or diploma in communications, public relations, event planning, and/or web design and strategies, combined with relevant experience.
  • Demonstrated experience in event planning/event management/project coordination with ability to pay high attention to detail.
  • Exceptional creative writing skills, for multiple audiences, with proven experience in editing and proof-reading.
  • Excellent oral, written, and interpersonal skills.
  • Demonstrated knowledge of communication strategies and execution.
  • Experience developing, designing, and publishing content for communications vehicles such as newsletters, listservs, websites, social media, and reports.
  • Experience with print, electronic, and web design platforms including content management systems.
  • Demonstrated knowledge and use of social media tools such as Twitter, Facebook, YouTube, Vimeo, Vine, etc.
  • Ability to work independently, and in a team environment, on a wide variety of tasks with competing priorities.
  • Strong computer and web skills (Mac programs, Adobe products including InDesign and content management systems).
  • Excellent time management and organizational skills.
  • Knowledge of FOIPP legislation with regard to posting photographs, advertising, promotional materials, and donor solicitation.
  • Familiarity with University communications is an asset.
  • Availability of 20 hours per week Monday to Friday; occasional evening and weekend availability required.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.