University of Alberta

Project Manager

Department of Elementary Education

Competition No.  -    A113639351
Closing Date  -    Will remain open until filled.

The Project Manager is responsible for the ongoing administration and effective functioning of a national research project focused on history education in Canada.

Specific responsibilities include:

Project Management:

  • Provide managerial leadership through business and administrative practices to a large scope research project that includes significant interaction, involvement, and collaboration with other academic institutions and external partners.
  •  Work within a team environment that encompasses multidisciplinary partners (internal and external) and multiple academic institutions.
  • Develop internal operating procedures and practices for the efficient start-up of the team.
  • Recommend and initiate changes or resolutions as necessary to ensure ongoing management, success, and integrity of the project.
  • Set the administrative strategic direction for the team project in collaboration with the Project Director and the Project’s Executive Committee.
  •  Assist in developing, supporting, and tracking progress on the strategic planning process for the short-medium and long-term success of the project.
  • Advise on the application of the university’s policies and procedures, including research administration, contract management, risk management, etc.
  • Build and maintain relationships with external and internal networks and institutional partners including collaborators, funding agencies, suppliers, etc.
  • Fulfill the conditions of managing and reporting on grant activities within granting agency policies and auditing requirements, furnishing granting agencies with required progress reports, subject to Project Manager and Executive Committee approval.

Other related administrative duties including but not limited to:

  • Maintaining appropriate and secure records and files
  • Management and coordination of research project symposia, conferences, and seminars
  • Coordinate multidisciplinary team member travel as required
  • Coordinate with the Project Director to develop and plan a program, agenda, and necessary technological requirements for monthly Executive Committee meetings and the Project’s annual meeting
  • Attending and recording minutes of Project meetings as required.

 Human Resources & Financial Administration:

  • Provide financial management to the research project including the allocation and control of research project funds to ensure optimum use of financial resources; budget and expenditure forecasting; variance explanations; track partner contributions to the overall budget.
  • Ensure all project funds are properly received and expended according to the terms of the funding agreements.
  • Prepare and submit financial and administrative reports for funders and key stakeholders as required. 
  • Liaises with RSO, Financial Services, and the Faculty of Education’s Research Facilitator regarding problems related to Project accounts.
  • Prepare contracts for services, submits invoices for processing.
  • Assist project participants in preparing travel and expense claims, including requests for petty cash and cash honoraria.
  • Provide human resources management, including payroll, human relations (which may include hiring personnel, coordinating recruitment of post-doctoral fellows and graduate students, supervision of a small number of support staff, graduate research assistants, and/or STEP students), and liaising with Faculty of Education’s HR/Finance Unit, central Human Resource Services at the University of Alberta and other universities involved with the Project as appropriate.

 Research:

  • Support research being conducted by the Project by acting as a liaison between researchers, partner organizations, and stakeholders and ensuring timelines/deliverables are met
  • Identify opportunities for developing funding proposals, and assist in securing additional funds for the project
  • Negotiate multiple data agreements and navigate and assist team investigators through ethics applications, reviews, and standards in collaboration with Project researchers.

 Public Relations:

  • Develop internal and external communications/marketing activities using print, web, and social media, in consultation with the Project Director.
  • Manage and, in coordination with the Project Director regularly update, the Project’s media and communications strategy.
  • Manage and regularly update the Project’s website.

Qualifications:

  • Baccalaureate degree in a social sciences and humanities discipline such as history, sociology, anthropology, or education; Master’s/PhD preferred.
  • Experience working in a university financial accounting position or previous experience with a large complex accounting system in a university (previous experience with administrative structures, policies, and procedures within the University of Alberta an asset);
  • An understanding and appreciation for collaborative interdisciplinary research is an asset.
  • Demonstrated financial management, analysis, and reporting skills.
  • Minimum 3-5 years of relevant project administration/management work experience.
  • Exceptional written and oral communication skills in order to communicate with internal and external stakeholders; outstanding organizational and interpersonal skills to compliment working in a team environment.
  • Excellent interpersonal, communication, problem-solving and decision-making skills are required, along with strong critical and analytical abilities, ability to exercise judgement, tact, diplomacy and confidentiality.
  • Experience working with electronic spreadsheets and databases is essential. 
  • Excellent contemporary computing skills including working knowledge of Microsoft Office applications, Research Grant reporting, Internet, website management applications, responsible use of social media accounts for Project work, Google Suite tools, etc. Working knowledge of PeopleSoft an asset.
  • Bilingualism (English, French) an asset. In addition, it is desirable for the candidate to have high level of knowledge and experience working with diverse organizations and peoples.

In accordance with the Trust/Research Academic Staff Agreement, this position is for a term length of 7 years, and offers a comprehensive benefits package found at Faculty & Staff Benefits with an annual salary range of $58,210 to $80,050.

To assist the University in complying with mandatory reporting requirements of the Immigration and Refugee Protection Act (R203(3) (e)), please include the first digit of your Canadian Social Insurance Number in your application. If you do not have a Canadian Social Insurance Number, please indicate this in your application.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.

The Project Manager is responsible for the ongoing administration and effective functioning of a national research project focused on history education in Canada.

 

Specific responsibilities include:

 

Project Management:

·         Provide managerial leadership through business and administrative practices to a large scope research project that includes significant interaction, involvement, and collaboration with other academic institutions and external partners.

·         Work within a team environment that encompasses multidisciplinary partners (internal and external) and multiple academic institutions.

·         Develop internal operating procedures and practices for the efficient start-up of the team.

·         Recommend and initiate changes or resolutions as necessary to ensure ongoing management, success, and integrity of the project.

·         Set the administrative strategic direction for the team project in collaboration with the Project Director and the Project’s Executive Committee.

·         Assist in developing, supporting, and tracking progress on the strategic planning process for the short-medium and long-term success of the project.

·         Advise on the application of the university’s policies and procedures, including research administration, contract management, risk management, etc.

·         Build and maintain relationships with external and internal networks and institutional partners including collaborators, funding agencies, suppliers, etc.

·         Fulfill the conditions of managing and reporting on grant activities within granting agency policies and auditing requirements, furnishing granting agencies with required progress reports, subject to Project Manager and Executive Committee approval.

 

 

Other related administrative duties including but not limited to:

·         Maintaining appropriate and secure records and files

·         Management and coordination of research project symposia, conferences, and seminars

·         Coordinate multidisciplinary team member travel as required

·         Coordinate with the Project Director to develop and plan a program, agenda, and necessary technological requirements for monthly Executive Committee meetings and the Project’s annual meeting

·         Attending and recording minutes of Project meetings as required.

 

Human Resources & Financial Administration:

·         Provide financial management to the research project including the allocation and control of research project funds to ensure optimum use of financial resources; budget and expenditure forecasting; variance explanations; track partner contributions to the overall budget.

·         Ensure all project funds are properly received and expended according to the terms of the funding agreements.

·         Prepare and submit financial and administrative reports for funders and key stakeholders as required. 

·         Liaises with RSO, Financial Services, and the Faculty of Education’s Research Facilitator regarding problems related to Project accounts.

·         Prepare contracts for services, submits invoices for processing.

·         Assist project participants in preparing travel and expense claims, including requests for petty cash and cash honoraria.

·         Provide human resources management, including payroll, human relations (which may include hiring personnel, coordinating recruitment of post-doctoral fellows and graduate students, supervision of a small number of support staff, graduate research assistants, and/or STEP students), and liaising with Faculty of Education’s HR/Finance Unit, central Human Resource Services at the University of Alberta and other universities involved with the Project as appropriate.

 

Research:

·         Support research being conducted by the Project by acting as a liaison between researchers, partner organizations, and stakeholders and ensuring timelines/deliverables are met

·         Identify opportunities for developing funding proposals, and assist in securing additional funds for the project

·         Negotiate multiple data agreements and navigate and assist team investigators through ethics applications, reviews, and standards in collaboration with Project researchers.

 

Public Relations:

·         Develop internal and external communications/marketing activities using print, web, and social media, in consultation with the Project Director.

·         Manage and, in coordination with the Project Director regularly update, the Project’s media and communications strategy.

·         Manage and regularly update the Project’s website.

 

Qualifications:

·         Baccalaureate degree in a social sciences and humanities discipline such as history, sociology, anthropology, or education; Master’s/PhD preferred.

·         Experience working in a university financial accounting position or previous experience with a large complex accounting system in a university (previous experience with administrative structures, policies, and procedures within the University of Alberta an asset);

·         An understanding and appreciation for collaborative interdisciplinary research is an asset.

·         Demonstrated financial management, analysis, and reporting skills.

·         Minimum 3-5 years of relevant project administration/management work experience.

·         Facilitation, negotiation, and problem solving skills, and the ability to handle challenging situations involving human resources, financial, or other situations.[CP1] 

·         Exceptional written and oral communication skills in order to communicate with internal and external stakeholders; outstanding organizational and interpersonal skills to compliment working in a team environment.

·         Excellent interpersonal, communication, problem-solving and decision-making skills are required along with excellent contemporary computing skills; strong critical and analytical abilities, ability to exercise judgement, tact, diplomacy and confidentiality.

·         Experience working with electronic spreadsheets and databases is essential. 

·         Technologically proficient including working knowledge of Microsoft Office applications, Research Grant reporting, Internet, website management applications, responsible use of social media accounts for Project work, University of Alberta’s Google Suite tools, etc. Working knowledge of PeopleSoft an asset.[CP2] 

·         Bilingualism (English, French) an asset. In addition, it is desirable for the candidate to have high level of knowledge and experience working with diverse organizations and peoples.

 

In accordance with the Trust/Research Academic Staff Agreement, this position is for a term length of 7 years, and offers a comprehensive benefits package found at: www.hrs.ualberta.ca with an annual salary range of $58,210 to $80,050.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.


 [CP1]Delete this in favour of the one that is listed 2 bullet points below (Excellent interpersonal, communication……etc.)?

 [CP2]Vanessa – do we delete this comment and use the one that is listed 2 bullet points above (Excellent interpersonal, communication……etc.)?

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.