University of Alberta

Senior Officer - Strategic Initiatives

Faculty of Graduate Studies and Research

Competition No.  -    A107737734
Closing Date  -    Will remain open until filled.

The Faculty of Graduate Studies and Research is looking for a forward looking, strategic minded individual who excels at relationship building to fill a temporary, part-time role of Senior Officer - Strategic Initiatives.

The Senior Officer - Strategic Initiatives will assist the Vice-Provost and Dean, FGSR in ensuring that the faculty's vision and strategic priorities are implemented in all units within the Faculty.

The Senior Officer - Strategic Initiatives interacts with all areas within the FGSR and with key stakeholders across campus. As the high-level administrative resource for the Dean and the Vice-Dean, the individual is responsible for providing sound advice on high-level strategic planning, building and maintaining key stakeholder relationships, and ensuring effective and clear communications.

The incumbent must have a thorough understanding of the broad strategic goals and directions of the Faculty of Graduate Studies and Research and the University as well as comprehensive knowledge of the policies, business processes, technological systems, decision-making structures and culture of the institution.

The role is responsible for the following:

Strategic Planning and Initiatives Lead

  • Is responsible, in full partnership with the Vice-Provost and Dean, FGSR, and the Faculty’s Senior Financial Officer, for the development of the Faculty’s strategic plan, including measurements of success and data-driven metrics.
  • With the Dean, and the Dean's Executive, the Senior Officer, Strategic Initiatives supports the ongoing development and implementation of the Faculty's short term and long term strategic goals and plan, including the development of policies and procedures required for the implementation.
  • Provides strategic advice and guidance to the Dean, Vice-Dean, Associate Deans and other senior administration on strategic opportunities and challenges.
  • The position is responsible for directing the project management resources required by the Faculty’s strategic goals and is accountable for the successful completion of those projects.

 Data Reporting and Analysis

  • The incumbent works with Strategic Analysis / Data Warehouse staff to gather, track and report data relating to graduate programs and students.
  • Identifies trends, patterns, priorities and reports progress and impact of the FGSR Strategic Plan using various performance metrics, comparisons and trend analysis. Uses evaluation to inform performance improvement and anticipates future needs (potential challenges and opportunities).
  • Reviews and comments on institutional level reports where graduate students are covered by other units (eg. Enterprise Risk Management).
  • Uses key data points and trends to inform strategic decision-making for FGSR.  
  • Responsible for overseeing the production of regular public facing reports which includes the Graduate Enrolment Report.

Stakeholder Management

  • As a centrally-situated unit, the Faculty works with numerous partner and client units on campus: The Registrar’s Office, the Office of the Provost and every other Vice-Provost portfolio, IST, the Information and Privacy Office, the Office of the General Counsel, Governance, the Graduate Students’ Association, the Office of the Dean of Students and every department and Faculty on campus. The incumbent is required to develop and maintain strong, positive, and long-term working relationships with all of these stakeholders, in the interests of advancing the strategic plans of the University and the Faculty.
  • The position acts as a senior university administrator on many University committees whose scope is not limited to graduate education. The position is also a senior representative of the Faculty on several external planning and steering committees with greater focus on graduate education such as Standing Committee on Convocation, RO Advisory Committee on Enrolment Management (ACEM) and UA’s Risk Management.
  • In collaboration with the Operations Coordinator, the Senior Officer - Finance and IT, and unit leads, the incumbent resolves complex issues that frequently arise in graduate student programs. 

Knowledge, Skills and Abilities:

  • Candidates possessing a Graduate degree with specialization in Management or Organizational Development will be given priority.
  • Significant diverse leadership experience preferably in a post-secondary environment; including demonstrated leadership ability and experience with senior level management teams in large, complex organizations/initiatives.
  • Familiarity with University governance systems, university policy, regulations, procedures and operating requirement.
  • Demonstrated management ability in leading initiatives, managing change and transition, and achieving positive results.
  • Strategic and innovative thinker with the ability to provide an integrated approach to achieve goals, (creative problem solver with highly-developed analytical and decision making skills, sound judgement, and project management skills).
  • Well-developed and demonstrated skills in analysis, problem-solving and critical thinking. 
  • Excellent consultation, diplomacy and communication skills to manage issues and to develop and maintain positive working relationships with a wide range of staff, partners, stakeholders and colleagues.
  • Knowledge of the needs of our stakeholders (70+ departments offering graduate programs in over 300 areas of specialization) as well as the relevant University policies and procedures as they pertain to graduate student programs.
  • Superior people skills and the ability to work collaboratively with other academics and administrators within and outside the Faculty.
  • Demonstrated ability to research, analyze and summarize complex issues and communicate results effectively to all levels of management.

In accordance with the Temporary Administrative and Professional Staff (TAPS) Agreement, this part-time position (0.6 FTE) has an end date of October 31, 2019, offers a comprehensive benefits package found at Faculty & Staff Benefits and annual salary range of $61,391 - $102,355 (will be pro-rated to a 0.6 FTE).

To assist the University in complying with mandatory reporting requirements of the Immigration and Refugee Protection Act (R203(3) (e)), please include the first digit of your Canadian Social Insurance Number in your application. If you do not have a Canadian Social Insurance Number, please indicate this in your application. Please note that review of applications will begin on December 13, 2018.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.