University of Alberta

Administrative Director

Peter Lougheed Leadership College

Competition No.  -    A106238718
Closing Date  -    Apr 29, 2019

Reporting to the Principal, the Administrative Director is a member of the PLLC management team and is responsible for the administrative and strategic aspects of the Peter Lougheed Leadership College (PLLC). Specifically this position is responsible for the development and management of the financial budget, human resources, administrative coordination with academic faculties, project management, and operations support for the unit. The Administrative Director oversees and resolves issues of talent management, office management and the implementation of strategic planning.

Responsibilities include:

Administration

  • Is responsible for the day-to-day operations of the Peter Lougheed Leadership College, develops administrative processes and provides strategic administrative support to the Principal, management team and other staff.
  • As a member of the management team, the Administrative Director participates in establishing and implementing major goals and objectives, and serves as a resource in all aspects of administration for the unit.  This will include direct and active involvement in the design, implementation and operations of non-academic and academic programming.
  • Leads the development of programs and ensures proper allocation of resources and staff.
  • Manages the application process, ensuring that admission inquiries, applications and questions are dealt with efficiently and effectively.

Strategic Planning and Implementation

  • Ensures sustainability of PLLC through long-term planning, ongoing assessment, analysis, and institutional context.
  • Facilitates collaborative partnerships between PLLC and major stakeholders including senior level University representatives, governance, student groups, and/or off-campus groups as required.
  • Liaises and answers inquiries with students, faculty and staff on campus and externally with government, corporate, public, and donors.
  • Works with University Administration, Faculty, and Department Offices to ensure that all information disseminated is accurate and that the services provided meet the needs of all stakeholders.
  • In concert with Central Advancement, identifies donor prospects and facilitates fundraising opportunities.
  • Collaborate with the Principal and relevant stakeholders to establish any advisory bodies or committees to further the growth of PLLC.
  • Provides expert advice to unit leads for managerial and process management needs.
  • Ensures that planning is an integral part of the PLLC senior management team’s annual agenda, including creating planning timelines and guidelines based on PLLC’s priorities.

 Finance and Budget

  • Develops, oversees and manages PLLC’s annual budget.
  • Is the senior financial contact for PLLC: provides budget analysis and forecasting and identifies potential threats to financial sustainability, liaises with Integrated Financial Services to receive financial guidance and advice.
  • Advises the Principal on budget and finances.
  • Provides oversight and direction on contracts for purchases (goods and services) and collaborates with relevant University units such as the Provost Office, Risk Management, and University Legal as required.
  • Analyzes PLLC spending with regards to appropriate allocation of resources and efficient use of PLLC funds and advises Principal and management team on appropriate adjustments.

Human Resources Management

  • Manages the day-to-day work flows by ensuring that priorities are established, performance levels are monitored, and staff are allocated to meet fluctuating workload requirements.
  • Develops and implements systems to provide a fully functional and productive work team and ensures performance standards are met.
  • Facilitates the recruitment, selection and training of staff.
  • Supervises, directs, coaches and evaluates support staff and interns.
  • Identifies and implements the management of staff performance and addressing training and development needs.
  • Directly supervises the administrative staff including: Administrative & Financial Coordinator, casual support staff and volunteers.
  • Provides administrative oversight and support to 10-24 graduate Teaching Fellows.

Project Management

  • Leads the planning for PLLC projects, which include the development of student-related programs.
  • Develops, implements and manages project planning process, work plans and activity schedules to meet objectives.
  • Manages project budget, risk management, and resource allocation.
  • Facilitates the definition of project missions, goals, tasks, and resource requirements; resolve or assist in the resolution of conflicts within and between projects or functional areas; develop methods to monitor project or area progress; and provide corrective supervision if necessary.
  • Monitors and builds relationships with stakeholders, internal and external.

 Qualifications

  • Minimum of a bachelor’s degree, preference in a relevant field (Commerce, Management, Finance, HR); Master’s degree is an asset.
  • Progressively responsible project management experience, with the ability to work independently within a large institutional environment with a variety of groups.
  • Extensive knowledge and understanding of University policies, administrative and governance processes and academic programs.  Knowledge of multiple faculty processes and culture is strongly preferred.
  • Superior project management, organizational and time-management skills.  Evidence of formal training strongly preferred.
  • Knowledge of human resources policies, issues, trends and UAlberta collective agreements.
  • Knowledge of UAlberta policies and procedures is an asset.
  • Knowledge of financial procedures and policies and the ability to maintain expenditures in a defined budget. Evidence of previous direct management of significant and complex budget strongly preferred.
  • Ability to provide advice and guidance on administrative and strategic issues.
  • Progressively-responsible experience in financial and human resource management preferably in a large postsecondary, public sector or government environment.
  • Proven management skills and commitment to creating an environment that encourages staff development, service, and innovation.
  • Skill in problem solving and excellent interpersonal, oral and written communication skills.
  • Strong facilitation skills.
  • High ethical standards.
  • Advanced computer knowledge and systems skills applied to program management.
  • Flexibility and ability to work in a demanding and changing environment.

The position is expected to provide senior professional advice to the management team of the Peter Lougheed Leadership College. This position is accountable for prioritizing multiple complex tasks with varying completion deadlines. Decision making for this position is governed by broad strategic goals and direction of the University.  The Administrative Director must have a thorough knowledge of University governance and decision making processes.  As well, the AD will understand the University culture and have a well-developed sense of the University’s political environment. The AD will be critical in ensuring the sustainable development and growth of the program as it transitions from start-up phase to steady state.

In accordance with the Administrative and Professional Officer Agreement, this full time continuing position offers a comprehensive benefits package found at Faculty & Staff Benefits and annual salary range of $61,802 - $103,002.

Along with your resume, please submit a cover letter that outlines why you believe you are the right person for this position. Applications received without a cover letter will not be considered.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.