University of Alberta

Assistant Chair, Administration

Faculty of Medicine &Dentistry - Department of Oncology

Competition No.  -    A104438546
Closing Date  -    Will remain open until filled.

The Department of Oncology is one of the larger departments within the Faculty of Medicine & Dentistry, with over 300 staff and a financial scope of approximately $34 million. Operational activities occur largely within the largest Health Region in Alberta primarily located at the Cross Cancer Institute with affiliated teaching locations throughout the Edmonton region.

Reporting to the Chair, Department of Oncology and the Senior Officer, Finance and IT, Faculty of Medicine and Dentistry (FoMD), the Assistant Chair, Administration (ACA) is accountable for the design, implementation, and management of efficient and effective administrative systems within the Department. This position supports 8 divisions with a close and collaborative working relationship with Alberta Health Services (AHS), especially CancerControl Alberta. The ACA will focus on managing the financials and budgets of the department, human resources, infrastructure, research, physician/student education and research support, ensuring that all operating policies and procedures support the Department's pursuit of excellence in clinical, teaching, and research services.

This role operates within a blended culture of private surgeons, physicians, public health care, and that of a traditional academic institution. This environment produces unique complexity intertwining cultures, priorities, financial and human resource models, and at times conflicting expectations from a diverse group of stakeholders. There is a significant amount of high-level consultation and collaboration with AHS as well as the FoMD Dean’s office.

Specific accountabilities of the ACA include:

Financial/Budget Management - oversees and provides leadership to 300 operating, trust, and endowment accounts to ensure optimal and appropriate use of financial resources.

Leadership, Strategic Planning and Management - assists the Chair in the strategic planning and management processes, and ensures critical financial planning, physical space, and access to teaching facilities, clinics and local Health Regions.

Human Resource Management - responsible for the human resources administration of the Department's academic and non-academic, student and resident staff for UofA.

Infrastructure Management - provides strategic leadership in the development, planning and implementation of infrastructure changes for the Department, including facilities and information technology.

Administrative Policy Management - leads and directs the Department's administrative planning, design and implementation of policy systems and protocols.

Physician/Student Education - provides leadership in the administration of physician and student education programs and services.

Research Support - include grant vetting and approval and overseeing administrative staff supporting department research activities and initiatives.

Communication - provides leadership for communications and acts as a liaison inside and outside the Department of Oncology, demonstrating a thorough understanding of the diverse and often sensitive agendas of numerous divisions, researchers, funding agencies and other internal and external stakeholders.

To be successful in this position, the incumbent will have the following knowledge, skills and abilities: 

  • Bachelor’s degree in a related field; accounting designation preferred
  • Well-developed skills in strategic planning, problem-solving and critical thinking
  • Exceptional project management and resource planning skills
  • Solid people leadership and conflict management skills;excellent communication (written and verbal) and interpersonal skills
  • Extensive knowledge of the Health Regions, the University of Alberta, and delivery of clinical services
  • Expertise in the delivery of health care and in a large multi-disciplined teaching hospital
  • Seasoned financial management; familiar with the funding sources, administrative nuances involved in managing research grants, endowment, and other monies within an academic institution 
  • Extensive knowledge of working within a physician-dominated environment that provides research, teaching and clinical services
  • Proficiency with Microsoft Office Suite and PeopleSoft (HCM, Financials, etc.), uPlan Oracle budgeting system.
  • Excellent time management skills with the ability to set priorities and manage competing deadlines Supervisory experience in a union environment and ability to promote a positive work environment
  • Knowledge of various contracts including the Faculty Agreement, APO/FSO Agreements, Sessional Agreement, NASA Agreement and TRAS Agreement

In accordance with the Administrative and Professional Officer Agreement, this full time continuing position offers a comprehensive benefits package found at Faculty & Staff Benefits and annual salary range which will be commensurate with qualifications.

Interested applicants must submit curriculum vitae, cover letter, and the names of three references by April 15, 2019; however, the competition will remain open until the position is filled.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.