University of Alberta

Senior Project Officer

Faculty of Medicine & Dentistry - Lifelong Learning & Physician Learning Program (L3 PLP)

Competition No.  -    A104437223
Closing Date  -    Will remain open until filled.

Reporting to the Managing Director and providing support to the Associate Dean, Lifelong Learning & Physician Learning Program (L3PLP), the Senior Project Officer will be responsible for leading projects that align with the Program’s mission, vision and objectives, as well as its strategic framework. As the leader of the data analysis group in the Office of Lifelong Learning, the Senior Project Officer will supervise several project coordinators, and liaise with internal and external stakeholders to help develop and manage projects that continue advancing the office’s international recognition in implementation science.

This position is accountable for coordinating an efficient and effective data analysis hub for the L3 office and the Physician Learning Program, and ensuring that the data analysis group fulfils its assigned deliverables. In this role, the Senior Project Officer will manage and provide meaningful advice in project management, data analysis, budgets and timelines, and services, and will manage collaborative and participative processes in L3PLP. This position will serve as a primary contact for projects related to data analysis, providing leadership to stakeholders and working closely with the project coordinators, AHS PLP data analysts, physician leads, medical liaisons, medical director(s), the managing director, the Associate Dean L3PLP, operations health system stakeholders, and, in the case of joint projects, the PLP team at the University of Calgary to ensure delivery of efficient project timelines and successful project management. The Senior Project Officer will also teach and liaise with physicians and other stakeholders to present on audit and feedback projects, and support practice feedback interventions. The Senior Project Officer will write and present for various audiences, including user and stakeholder reports and academic products such as peer-reviewed journal articles and conference presentations; and will mentor more junior personnel on writing and presenting.


  • Ensures that the data analysis hub fulfills the terms of the PLP agreement in terms of activities, completing the specified number of deliverables/outputs, and satisfying specified performance targets. This resolves close monitoring of projects with data analysis elements; proactively identifying potential risks to timeframes, deliverables,  and/or performance targets; taking appropriate corrective action; keeping the leadership team
    informed throughout, and escalating issues and concerns as required.
  • Tracks performance metrics for the data analysis hub; maintains or contributes to metrics dashboard
  • Identifies needs and establishes goals in project management and data analysis projects, in collaboration with the medical leadership structure of PLP.
  • Participates in planning, evaluation, and execution of knowledge transfer and implementation science strategies related to departmental projects, on individual projects and for the department overall.
  • Senior project management responsibilities, including managing or overseeing the monitoring and controlling of projects through planning, execution, and closing phases for risk, quality, scope, and resources.
  • Plans and facilitates project meetings related to data analysis projects, as appropriate. Manages and supports project planning working groups to ensure that physicians and other committee members can contribute effectively and efficiently to project development, feasibility analysis, execution, completion, and evaluation.
  • Coordinates and contributes to writing grant and ethics applications, reports and manuscripts; ensures timelines/deliverables are met.
  • Assists in obtaining, preparing, writing, and compiling documents and other materials for physicians and educators on committees, PLP Steering Committee, and ethics applications.
    • Communicates and collaborates with the Associate Dean and the Managing Director to monitor resources and quality control, and to help balance the project queueing for the department.
    • Participates in department quality improvement and implementation science projects to develop health communications and transform them into actionable information for healthcare providers, care teams and patients.
    • Supervises the Project Coordinator(s); Coaches and mentors Project Coordinator(s) to support their professional development and technical knowledge
    • Participates in human resource management for L3PLP the data analysis group for activities including but not limited to: developing job descriptions, screening and hiring personnel, recruitment, training, and performance management
    • Participates in planning academic output from quality improvement projects, ensuring sound research methods and data analysis techniques are used.
  • Plans, writes, and disseminates academic output for quality improvement and/or implementation science projects through peer-reviewed publications, lectures and participation in conferences, either individually or part of a project team


  • PhD in Public Health, Epidemiology, or an equivalent field; Post Doctoral Training preferred
  • Six or more years experience working in the post-secondary education and teaching environment.
  • Demonstrated expertise in quantitative data analysis, and use of data analysis applications such as SPSS, SAS, Stata, Access), and experience with qualitative data analysis (i.e., NVivo)
  • Demonstrated skill in data visualization, interpretation, and presentation of data and reports (i.e. Excel, PowerPoint, Tableau)
  • Three to five years combined experience in team building and managing personnel, students and complex initiatives; Demonstrated experience in motivating and collaborating with others.
  • Strong skills and experience in project management and coordination, including planning, development, implementation, and evaluation; formal training in project management preferred
  • Understanding of audit and feedback, and other techniques for implementation science in health care.
  • Knowledge and experience in Knowledge Translation and Quality Improvement is preferred.
  • Demonstrated familiarity or experience working with administrative data and datasets in a health care environment
  • Knowledge of healthcare industry and terminology is an asset.
  • Ability to develop and lead teaching and learning activities in the health sector.
  • Excellent facilitation, collaboration, and conflict management skills
  • Advanced skills in problem-solving and critical analysis
  • Experience planning and writing grant applications, journal articles, and conference presentations
  • Strong interpersonal, organizational, analytical, critical thinking, and relationship management skills.
  • Demonstrated initiative, resourcefulness, problem-solving abilities and results achievement.
  • Competent and efficient; able to take initiative and work in a team environment.
  • Able to build and maintain high quality relationships with external and internal networks and partners, including collaborators, funding agencies, suppliers, etc.

The position will remain open until filled, however, review of applications will commence on October 15, 2018.

In accordance with the Trust/Research Academic Staff Agreement, this position has a term length of two years, with the possibility of extension, and offers a comprehensive benefits package found at Faculty & Staff Benefits and an annual salary range of $74,084 - $101,888. Salary will be commensurate with experience and qualifications.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.