University of Alberta

Assistant Chair, Administration

Faculty of Medicine & Dentistry- Departments of Obstetrics & Gynecology, and Ophthalmology & Visual Sciences

Competition No.  -    A104411216D4
Closing Date  -    Will remain open until filled.

This is position is being re-posted, we ask that if you have applied previously and are still interested to re-apply for re-consideration.

Reporting to the Chairs of two clinical departments (Obstetrics & Gynecology, and Ophthalmology & Visual Sciences) and the Chief Operating Office (FoMD), the Assistant Chair Administration (ACA) is accountable for the management of both department's administration systems and processes, ensuring effective day-to-day operations. The ACA is accountable for managing people, resources and processes to support the teaching and research programs, and clinical services of the department in both university campus and RAH locations.

Specific accountabilities of the ACA include: departmental strategic planning; financial management; development and donor stewardship; academic program administration; human resource management; governance; clinical services; communications; event management; space and facilities management for University and AHS sites.

The departments have a combined operations budget of $6 million and research funding of $19 million. Spread out across multiple sites plus community offices and extended zone locations, the departments are comprised of approximately 26 faculty members, 128 clinical academic members and 25 support staff. The departments also have medical education programs, employing undergraduate students, graduate students, residents, and post-doctoral Fellows.

As both departments are academic medicine academies multidisciplinary in research, teaching and patient care, the ACA is required to be knowledgeable of policies and practices of the University of Alberta, Alberta Health and Alberta Health Services; the complexities of these departments and the ACA position is evidenced by these multiple numbers of
contractual reporting stakeholders.

Specific accountabilities of the ACA include:

Strategic Planning: Coordinates the creation of academic plans to support the objectives of the departments, Faculty and University inclusive of research, teaching, administration and patient care. Serves as an active member for committees in both departments in both university and AHS context, such as: Strategic Council, Zone Health Executive, Regional Executive, Governance, Medical Education Council, Human Resource Planning and Search & Selection committees. Leads implementation of strategic plans related to administration activities; integrates departmental priorities with Faculty and University priorities, aligning with AHS priorities where feasible.Builds and maintains strategic relationships with external and internal networks and partners, funding agencies, including leadership at the Lois Hole Hospital for Women and its corollary Foundation, Royal Alexandra Hospital and its corollary Foundation, Alberta Health Services, Faculty of Medicine & Dentistry, and Alberta Health.

Management of Financial Resources: Responsible for the oversight of departmental operating, endowment, and research/trust accounts to ensure compliance with the University, Alberta Health, AHS and granting agency guidelines for the appropriate use of funds.

Academic Program Administration: Provides leadership in the administration of education programs and services. Provides direction and oversight to the Medical Education Administrators in both departments.

Leadership and Human Resource Management: Provides leadership and supervision of human resource administration and advice for both departments for tenure-track, academic, clinical colleagues and support staff.

Governance, Communications, Facilities Coordination, Departmental Administration: Provides leadership and supervision for both departments. Acts as a resource to both departments through provision of advice and information on University, Faculty, AHS and department policy and procedures. Develops the communication strategy and oversees the implementation. Advises on space and capital resources.

To be successful in this position, the incumbent will have the following knowledge, skills and abilities:

  • Bachelor's degree in a related field; Accounting designation preferred
  • Significant experience in strategic planning, human resource management, financial accounting preferably in a post-secondary environment
  • Experience in administration, in a large unionized organization
  • Superior budgeting, financial management, analysis and reporting skills
  • Knowledge of administrative structures, policies and procedures within the University of Alberta, as well as University of Alberta systems
  • Excellent written and verbal communication skills and organization and interpersonal skills in order to provide advice and direction to all levels of employees and students
  • Facilitation, negotiation and problem solving skills and an ability to handle challenging employee and student situations involving human resources, financial or other situations
  • Financial management, analysis and reporting skills
  • Proficiency in a Windows platform computer environment and a working knowledge of various programs and information skills, including Microsoft Office applications, PeopleSoft and e-TRAC, uPlan, Tableau
  • Excellent editorial and proofreading skills

In accordance with the Administrative and Professional Officer Agreement, this full time continuing position offers a comprehensive benefits package found at Faculty & Staff Benefits and annual salary range of $67,304 to $112,168.

Interested applicants must submit a curriculum vitae, cover letter, and the names of three references.  The competition will remain open until the position is filled, however, applications will be reviewed and considered for interviews starting on September 28, 2018. 

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.