University of Alberta

Executive Director, Strategic Portfolio Services

Facilities and Operations

Competition No.  -    A103937497
Closing Date  -    Will remain open until filled.

Reporting to the Vice-President, Facilities and Operations, the Executive Director, Strategic Portfolio Services (SPS) provides strategic leadership across a range of services impacting the entirety of Facilities and Operations (F&O). F&O is a diverse portfolio encompassing the maintenance and operation of UAlberta’s buildings and grounds (Operations & Maintenance), the management of campus infrastructure through planning, capital construction, and real estate (Planning & Project Delivery), the ownership and operation of a district energy system (Utilities), and services such as student residences, dining, and parking (Ancillary Services).

Specifically, SPS is responsible for providing a comprehensive suite of financial; infrastructure information and analytics; workplace health and safety; marketing and communications; and administrative services across the entirety of F&O. In addition to leading SPS, as a member of the Senior Leadership Team, the Executive Director contributes to defining the strategic objectives of the portfolio resulting in improved and effective leadership, management, efficiencies, and operational excellence. 

Specific responsibilities include: 

The primary areas of responsibility include executive leadership over the preparation and reporting against the portfolio’s budget; development and deployment of infrastructure analytics to support decision-making and investment; staff, student, contractor, and public safety as it relates to F&O operations; communications and marketing impacting internal and external stakeholders; and the provision of all administrative support across the portfolio through a shared-services model.

The greatest key to success will come from the establishment of a unified understanding of the level of operational support required by each Associate Vice-President in F&O. Ensuring relationships are established and maintained both within F&O and other key areas within the University (e.g. Environment, Health, and Safety; Financial Services; University Relations, etc.) is of paramount importance. Maintaining acceptable service levels will be achieved by leading a team of management, professional, technical, and administrative staff to ensure that effective and efficient systems, oversight, and support are in place to:

  • Foster a positive working environment within SPS and across all F&O business units supporting communication, collaboration, and high performance as well as staff engagement, satisfaction, and professional development
  • Provide strategic information and analytics that contribute to major investment decisions the university and government
  • Ensure F&O has a robust safety program satisfying all legal and responsible obligations
  • Oversee the development of budgets, forecasts, and fiscal plans for F&O
  • Participate in business case development for cross-portfolio initiatives and projects
  • Lead, oversee, and contribute to government reporting mechanisms for items such as deferred maintenance, infrastructure maintenance, space management, capital grants, and other required reporting
  • Identify and report financial risks to the VP F&O and to the Senior Leadership Team
  • Provide strategic information and advice with respect to building infrastructure to inform the institution's capital investment, long-term asset management strategy, and budget decisions
  • Provide overall direction on communications related to issues management, marketing, and external engagement
  • Provide all areas of the portfolio with effective and efficient administrative services under a shared service model

The Executive Director, in collaboration with University Relations (Government and Community Relations), is accountable for the development of community consultation strategies and plans for capital developments or planning activities. This is accomplished by:

  • Overseeing the development of appropriate and high quality communications plans and messaging with respect to desired outcomes on projects
  • Working closely with orders of government and University Relations to ensure community issues are understood and, to the extent possible, addressed
  • Participating in open houses and other outreach activities with surrounding communities
  • Leading the development of material for distribution to communities and stakeholders
  • Ensuring a consistent and coordinated approach to consultation by ensuring alignment to UAlberta's over-arching strategic documents and compliance with the Post-Secondary Learning Act with respect to Long Range Development Plans

The Executive Director also retains accountability for risk identification and mitigation across F&O. This is accomplished by:

  • Working with Risk Management and Environmental Health & Safety on various risk and safety issues that could affect operations and the institution's reputation
  • In close connection with Risk Management Services, SLT colleagues, and the Office of the Vice-President, ensuring safety issues affecting F&O are identified and managed appropriately
  • Providing leadership and oversight on internal controls and audits for health and safety programs, fire safety, contractor safety, emergency preparedness, hazardous materials monitoring and reporting, compliance audits, and accreditation reviews to mitigate employee and institutional risk
  • In conjunction with the members of SLT, working with Supply Management Services on contractor and project management contract bidding compliance reviews
  • Actively managing the F&O safety program for improvements, reporting, and ensuring that each unit's requirements are met
  • Working directly with Internal Audit on audits of performance, finance, and administrative issues or initiatives and various internal/external reviews

Qualifications

  • Related degree (e.g. business, management, engineering etc.) at the undergraduate level (graduate level preferred)
  • Extensive senior management experience with demonstrated strengths in the leadership of a high performing, service-oriented organization
  • Proven abilities in collaboration and relationship-building in complex environments with competing demands
  • Proven track record with forming and sustaining a diverse high performing team and implementing key programs and change initiatives preferably within a unionized environment
  • Proven ability to lead teams whose primary responsibility is to support other units in being successful
  • Proven skills of broad organizational oversight at a senior level in a complex and diverse organization
  • Demonstrated ability in creating a working environment that enables staff to achieve results and builds organizational capacity for the future

·         Ten years of experience in a complex and diverse organization (infrastructure/construction environment is an asset), preferably with experience in the post-secondary sector

In accordance with the Management and Professional Staff Agreement, this full-time continuing position offers a comprehensive benefits package found at: www.hrs.ualberta.ca and annual salary range of $109,244 to $182,076.

Along with your resume, please submit a cover letter outlining your qualifications.  The review of applications will start on November 13, 2018; however, the competition will remain open until filled.

Reporting to the Vice-President, Facilities and Operations, the Executive Director, Strategic Portfolio Services (SPS) provides strategic leadership across a range of services impacting the entirety of Facilities and Operations (F&O). F&O is a diverse portfolio encompassing the maintenance and operation of UAlberta’s buildings and grounds (Operations & Maintenance), the management of campus infrastructure through planning, capital construction, and real estate (Planning & Project Delivery), the ownership and operation of a district energy system (Utilities), and services such as student residences, dining, and parking (Ancillary Services).

Specifically, SPS is responsible for providing a comprehensive suite of financial; infrastructure information and analytics; workplace health and safety; marketing and communications; and administrative services across the entirety of F&O. In addition to leading SPS, as a member of the Senior Leadership Team, the Executive Director contributes to defining the strategic objectives of the portfolio resulting in improved and effective leadership, management, efficiencies, and operational excellence. 

Specific responsibilities include: 

The primary areas of responsibility include executive leadership over the preparation and reporting against the portfolio’s budget; development and deployment of infrastructure analytics to support decision-making and investment; staff, student, contractor, and public safety as it relates to F&O operations; communications and marketing impacting internal and external stakeholders; and the provision of all administrative support across the portfolio through a shared-services model.

The greatest key to success will come from the establishment of a unified understanding of the level of operational support required by each Associate Vice-President in F&O. Ensuring relationships are established and maintained both within F&O and other key areas within the University (e.g. Environment, Health, and Safety; Financial Services; University Relations, etc.) is of paramount importance. Maintaining acceptable service levels will be achieved by leading a team of management, professional, technical, and administrative staff to ensure that effective and efficient systems, oversight, and support are in place to:

  • Foster a positive working environment within SPS and across all F&O business units supporting communication, collaboration, and high performance as well as staff engagement, satisfaction, and professional development
  • Provide strategic information and analytics that contribute to major investment decisions the university and government
  • Ensure F&O has a robust safety program satisfying all legal and responsible obligations
  • Oversee the development of budgets, forecasts, and fiscal plans for F&O
  • Participate in business case development for cross-portfolio initiatives and projects
  • Lead, oversee, and contribute to government reporting mechanisms for items such as deferred maintenance, infrastructure maintenance, space management, capital grants, and other required reporting
  • Identify and report financial risks to the VP F&O and to the Senior Leadership Team
  • Provide strategic information and advice with respect to building infrastructure to inform the institution's capital investment, long-term asset management strategy, and budget decisions
  • Provide overall direction on communications related to issues management, marketing, and external engagement
  • Provide all areas of the portfolio with effective and efficient administrative services under a shared service model

The Executive Director, in collaboration with University Relations (Government and Community Relations), is accountable for the development of community consultation strategies and plans for capital developments or planning activities. This is accomplished by:

  • Overseeing the development of appropriate and high quality communications plans and messaging with respect to desired outcomes on projects
  • Working closely with orders of government and University Relations to ensure community issues are understood and, to the extent possible, addressed
  • Participating in open houses and other outreach activities with surrounding communities
  • Leading the development of material for distribution to communities and stakeholders
  • Ensuring a consistent and coordinated approach to consultation by ensuring alignment to UAlberta's over-arching strategic documents and compliance with the Post-Secondary Learning Act with respect to Long Range Development Plans

The Executive Director also retains accountability for risk identification and mitigation across F&O. This is accomplished by:

  • Working with Risk Management and Environmental Health & Safety on various risk and safety issues that could affect operations and the institution's reputation
  • In close connection with Risk Management Services, SLT colleagues, and the Office of the Vice-President, ensuring safety issues affecting F&O are identified and managed appropriately
  • Providing leadership and oversight on internal controls and audits for health and safety programs, fire safety, contractor safety, emergency preparedness, hazardous materials monitoring and reporting, compliance audits, and accreditation reviews to mitigate employee and institutional risk
  • In conjunction with the members of SLT, working with Supply Management Services on contractor and project management contract bidding compliance reviews
  • Actively managing the F&O safety program for improvements, reporting, and ensuring that each unit's requirements are met
  • Working directly with Internal Audit on audits of performance, finance, and administrative issues or initiatives and various internal/external reviews

 

Qualifications

·         Related degree (e.g. business, management, engineering etc.) at the undergraduate level (graduate level preferred)

·         Extensive senior management experience with demonstrated strengths in the leadership of a high performing, service-oriented organization

·         Proven abilities in collaboration and relationship-building in complex environments with competing demands

·         Proven track record with forming and sustaining a diverse high performing team and implementing key programs and change initiatives preferably within a unionized environment

·         Proven ability to lead teams whose primary responsibility is to support other units in being successful

  • Proven skills of broad organizational oversight at a senior level in a complex and diverse organization
  • Demonstrated ability in creating a working environment that enables staff to achieve results and builds organizational capacity for the future

·         Ten years of experience in a complex and diverse organization (infrastructure/construction environment is an asset), preferably with experience in the post-secondary sector

In accordance with the Management and Professional Staff Agreement, this full-time continuing position offers a comprehensive benefits package found at: www.hrs.ualberta.ca and annual salary range of $109,244 to $182,076.

Along with your resume, please submit a cover letter outlining your qualifications.  The review of applications will start on November 13, 2018; however, the competition will remain open until filled.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.