This position is a part of the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

Location - North Campus, Pembina Hall. This role is in person.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Position summary

The position provides administrative support to the Faculty of Native Studies (FNS) and Senior Leadership on community engagement initiatives and programming. The position reports to the Vice-Dean of the Faculty.

The position will plan and coordinate alumni events, working closely with administrative staff, the Alumni Office, the FNS alumni representative and alumni community (20%). The position also provides administrative support and coordination for FNS’s online courses, micro credentials, and other continuing education initiatives. Working closely with the Vice-Dean, Faculty leads, and other members of the FNS team in developing the online courses and marketing them to interested professional development and lifelong learning communities. (for example this position will develop, deliver and coordinate workshops for FNS students on resume building in working with Indigenous employers. Another example is a workshop for Grad School focusing in on how to get into graduate school, how to write a CV vs Resume and how to write a research statement.  Will coordinate speakers and subject matter experts.  Will also survey alumni and Indigenous employers to help identify skill gaps and use this information to develop programs/courses to assist students and Indigenous employers. Another example is report writing and grant writing proposals. This position will also coordinate community-based events and maintain good relationships with community partners, local Indigenous communities, and

Indigenous community organizations. As an FNS point of contact for community members and alumni, the coordinator will also connect community members with researchers, instructors, and administrative staff to support the development of new initiatives and collaborations. Their Indigenous cultural knowledge will be a key component of this development and these relationships.

Duties

Community Relations & Community Engagement

• Work with Communications Associate to engage alumni stories, Connections; Part of the team building/revising/updating the structural racism module to include current content[MOU1] 
• Work with the Advancement Officer to coordinate community outreach for programs in the Faculty; Speakers --- the Assist. Dean. Advancement on community relations & engagement initiatives for the Faculty, specific ties to Indigenous Communities tied to the Faculty of Native Studies
• Work with current Faculty, Student & Staff to start a database of communities FNS has ties with; document communities visited, and type of engagement activity
• Engage youth activities - coordinate workshops (i.e. beading, regalia making) and other outreach activities
• Deliver outreach events and ensure Faculty community engagement informed and driven by the community
• Monthly reporting of engagement activities
• Monitors and verifies enrolment numbers for individual courses

Alumni Affairs

• Work with Alumni Relations Office, to continue to update database of alumni in Native Studies, to connect alumni, plan special events, for alumni (i.e. socials, roundance, tea and bannock, fund raisers)
• Engage current students, seniors & juniors, planning events, socials, keep in contact with FNS
• Plan and coordinate Alumni Weekend with input from Faculty, Staff, & Alumni Affairs Office

Communications

• Acts as the first point of contact for a program or service.
• Responds to specific inquiries about FNS programs from students, faculty, and staff.  Provides information on aspects of an academic program to current students (e.g. course inquiries)
• Screens, directs, and processes phone, electronic and in person queries
• Drafts and/or generates routine communications. Gathers information from office records to draft emails, memos, and other documents for supervisor review
• Maintains websites, blogs, or other social media devices. Creates new web pages when required. Updates information/ data within the content management system

Document/Materials Development

• Proofreads and reformats documents.
• Assists with development, design, and production of publications on program(s) in accordance with established Faculty/ College/ University policies/procedures

Program Operations

• Provides administrative support for off-campus courses and field trips[MOU1] 
• Creates and maintains spreadsheets and/or databases. Prepares standard and ad hoc reports on program(s). Designs and develops customized reports for specific needs
• Maintains area/ program records
• Organizes meetings, conferences, seminars and special events on behalf of the FNS program(s).
• Coordinates travel arrangements for supervisor and others when travelling for FNS program business or for recruitment purposes
• Provides administrative support for standing and special meetings. Coordinates documents and agendas. Anticipates and prepares supporting materials. Distributes meeting minutes

Facilities/Security

• Ensures signage is current and accurate for the area. Determine appropriate areas to display area identity items, arrange for mounting/display of items, and monitor ongoing condition of displays
• Communicates relevant facilities and operations information to ensure all area staff are informed of activities that may affect them

Other Duties

• Assist/support Assistant Dean/Advancement on community relations (i.e. FNMI protocol)
• Assist with Faculty Events
• Administrative Support for the development of Faculty ONLINE COURSES; taking minutes as necessary, scheduling meetings with Team Members
• Community outreach to support the development and reach of ONLINE COURSES
• Work with Communications Associate and other Admin Staff to market ONLINE COURSES
• Provide Administrative Research support to Faculty Leads, and Team Members for FNS Programs (i.e. Online courses) reporting and updates on developments to supervisor

Minimum Qualifications

• Bachelor of Arts in Native Studies
• Knowledge and experience working in Post-Secondary institutions
• Working Knowledge of alumni affairs office
• Well organize to meet deadlines, excellent written skills for reporting,
• Communication skills for updates
• Working knowledge of Microsoft office suite of applications
• Works independently with minimal supervision
• Working knowledge of Indigenous Languages
• Working knowledge and experience with Indigenous Communities in Alberta
• Deep Understanding of Indigenous Culture, Customs and Practices
• This role in IN-PERSON, North Campus, Pembina Hall
• Driver’s License, travel will be required up to 10%

Preferred Qualifications

• Priority will be given to Indigenous applicants, defined under Section 35(2) of the Constitution Act, 1982 which defines Aboriginal peoples as Indian, Inuit, and Métis 
• Knowledge of and lived experience working with Indigenous Peoples
• Demonstrated understanding of First Nation, Métis and Inuit learners and communities
• A background that demonstrates an appreciation for Indigenous practices, protocols, and ways of knowing.