Academic Department Manager (Humanities)

ART Dean Of Arts

Competition No.  -    A110046411
Closing Date  -    Will remain open until filled.

While this position welcomes applications from the public, please note that preference will be given to current employees at the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying. 

Reporting to the Faculty General Manager, the Academic Department Manager of the Humanities’ Department oversees the administrative operations of six Academic Departments. The position manages and oversees the administration of Department Programs and daily Department operations. This includes support for faculty members, undergraduate and graduate students, and numerous programs.

In all facets of this role, the Department Manager endeavors to integrate and advance the University’s commitments to equity, diversity, and inclusivity.

Specific responsibilities include:

  • Direct and indirect oversight of several positions
  • Monitor, analyze, forecast, and report on the academic department’s financial position; recommend strategies and proposals regarding budget allocations
  • Oversee financial transactions across all sources including special grants, contracts and the purchase of services, equipment, and supplies
  • Provide advice, support and oversight on human resource issues such as hiring, performance management, employee relations/labour relations, and financials
  • Develop and execute communication to various stakeholders; may oversee department events aimed at networking, information sharing, and fund development
  • Create an environment where diverse ideas, perspectives, and achievements are recognized, rewarded, and celebrated
  • Coordinate course and calendar information according to Department/ Faculty/College protocols; make necessary changes to course offerings supported by analytics
  • Negotiate financial and other agreements for service teaching and special projects
  • Contribute professional and administrative expertise to the development of plans, objectives, solutions, policies, and procedures for the Academic Department(s)
  • Track key analytics and develop reports to support decision making, responding to requests for financial and statistical information to support decision making
  • Maintain an intimate understanding of client area(s) in the interest of building productive and effective ongoing relationships and developing a network at all levels of the organization
  • Demonstrate inclusivity in work processes and work teams, actively seeking out and inviting alternative viewpoints in planning, discussions, and decision making
  • Recognize and mediate or remove barriers to inclusive engagement and take steps to address issues by mediating with involved parties
  • Recognize and take steps to address discrimination, and other barriers to cooperation, collaboration, and positive communication
  • Facilitates skill development by providing clear, detailed performance feedback in a manner that builds confidence and maintains self-esteem

Knowledge, Skills & Abilities

  • Bachelor Degree
  • 5 of more years of senior level management experience in leading and supervising staff
  • High level of analytical and problem-solving skills and critical-thinking skills
  • Demonstrated use of systems and tools such as Excel, database query tools (Tableau), budget tools (UPlan), and PeopleSoft (Finance, HCM, Campus Solutions) would be an asset
  • Excellent written and oral communication skills
  • Planning, organizational, and time management skills
  • Ability to work independently
  • Proven ability to work collaboratively with team members from different areas of expertise, and with senior administrators in an organization
  • Training/experience in project management, business process review, and change management
  • Extensive knowledge of University of Alberta policies, procedures, and operating requirements
  • Familiarity with university governance systems

In accordance with the Administrative and Professional Officer agreement, this full time continuing position offers a comprehensive benefits package found at Faculty & Staff Benefits and an annual salary range of $74,335 - $123,887.

This position will remain will remain open until filled.

Please submit your application including a cover letter and resume.

Any interviews scheduled will follow physical distancing guidelines as per Health Canada.

COVID-19 Vaccination: Proof of full vaccination against COVID-19 in compliance with the University’s COVID-19 Vaccination Directive. Fully Vaccinated means a status an individual achieves 14 days after having received the recommended number of doses of a COVID-19 vaccine approved by Health Canada or the World Health Organization, and requires the individual to maintain the recommended number and type of vaccine doses as updated and required by Health Canada thereafter. 

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.