Assistant to the Director, HiMARC

Faculty of Rehabilitation Medicine

Competition No.  -    A108845457
Closing Date  -    Will remain open until filled.

This appointment will be 3 years from the date of hire with the possibility of extension. In accordance with the Trust/Research Academic Staff (TRAS) agreement, this appointment offers an annual salary range of $58,210 - $80,050 and a comprehensive benefits package found at Faculty & Staff Benefits

The Faculty of Rehabilitation Medicine has launched a military, veterans and public safety personnel rehabilitation research consortium known as the Heroes in Mind, Advocacy & Research Consortium (HiMARC). The HiMARC collaborative was developed in partnership with the Glenrose Rehabilitation Hospital and Alberta Health Services, University of Alberta faculties, and other post-secondary institutions, military, veterans and public safety personnel agencies, Canadian Armed Forces, Veteran Affairs Canada and Covenant Health.

Led by the Faculty of Rehabilitation Medicine, HiMARC is committed to supporting the health and well-being of military members, veterans, public safety personnel and their families by: 1) establishing a collective, interdisciplinary and coordinated approach to research, teaching and service; 2) conducting health/well-being research; 3) disseminating scholarly outputs and policy work; 4) developing professional development and educational materials; and 5) facilitating collaborative opportunities with local, provincial, national and internationally based researchers and organizations.

Reporting to the Director, the Assistant to the Director, HiMARC will be responsible for supporting HiMARC and its research project teams, senior level administrative duties, educational development and program delivery and communication. The Assistant to the Director will support the Director in all administrative and operational activities related to HiMARC.

The Assistant to the Director will work collaboratively with stakeholders, researchers, academic leaders and the Director of HiMARC to build and advance strong partnerships that support the use of evidence in developing effective practices, programs and policies to support the health and well-being of military, veterans, public safety personnel, health professionals and their families.

The Assistant to the Director will coordinate HiMARC’s administrative, operational and research activities in support of the Director:


  • Contributes to the development of HiMARC’s mission and strategic goals and metrics.
    • Works with the Director to establish and evaluate annual goals, targets and operational plans.
  • Reports regularly to the Director on progress toward annual targets, including bi-weekly updates and annual performance.
  • Supports the activity of the Director in overseeing and coordinating the operations of the Consortium.
    • Establishes and communicates processes and protocols for the effective operation of the Consortium including governance pathways and terms of reference, and grant and ethics application procedures.
    • Develops and maintains tracking systems and reporting mechanisms for the Consortium's strategic initiatives and metrics.
    • Assists in annual forecasting and financial planning and preparing budgets for new initiatives.
    • Prepares financial reports for internal and external reporting requirements.
    • Liaises with the Faculty General Manger regarding financial, human resource and operational strategies.
    • Liaises with central Hubs and Centers of Excellence for processing of financial and human resource transactions.
    • Develops and communicates agendas, meeting minutes and operational reports.
      • Coordinates meetings, working groups and conferences for the Consortium and its research teams.
      • Supports the Director on special projects, stakeholder meetings and reporting to HiMARC Advisory Board.
      • Identifies, recruits, trains and engages volunteers in coordination with the Director.

Knowledge Mobilization/Transfer/Dissemination

  • Works with the Faculty of Rehabilitation Medicine’s communications team to develop communications strategies in support of dissemination of information regarding the Consortium as an entity and the work it accomplishes.
  • Works with the Consortium to identify, develop and deliver on knowledge translation strategies and initiatives.
  • Serves as a bridge for partners in accessing, interpreting and applying evidence in the development of organizational practices and programs.


  • Supports the Director in developing and nurturing local, national and international relationships and networks that are critical to the success of the Consortium.
  • Develops protocols to maintain transparent communication with the Consortium Advisory Board and partners on key issues.
  • Collaborates with the Faculty of Rehabilitation Medicine’s Director of Marketing & Communications on community engagement strategies.
  • Coordinates and monitors HiMARC’s digital and social media accounts to enhance visibility, membership and traffic.
    • Generates engaging social media content that advances the HiMARC brand and strategic goals.
    • Experiments with new and alternative ways to leverage social media activities to reach HiMARC’s internal and external audiences.
  • Coordinates all details associated with event planning including, but not limited to, concept development, promotions, registrations, budgeting, agendas and evaluation.
  • Works with the Faculty of Rehabilitation Medicine’s Assistant Dean, Development, in achieving fundraising and stewardship goals through community and donor engagement.

The Assistant to the Director will contribute to the development of respectful and effective relationships across a wide scope of local, provincial, national and international agencies, including with high profile representatives of the Canadian military, veterans, public safety personnel, educational institutions and health care organizations.


  • Undergraduate university degree.
  • Passing Criminal Record Check - Vulnerable Sector & Security Clearance.
  • Demonstrated ability to be a contributing member of multi-disciplinary teams.
  • Demonstrated experience working with an Advisory Board.
  • Demonstrated project and event management, organization and time management skills.
  • Demonstrated ability to work autonomously and to handle multiple accounts and projects simultaneously while meeting competing deadlines / priorities in a fast-paced environment.
  • High level of emotional intelligence and ability to interact with authenticity, integrity, patience, flexibility and political astuteness to create effective relationships.
  • Ability to critically and strategically analyze and evaluate information and situations to make informed decisions in a complex environment.
  • Ability to respect confidentiality and use sensitivity, tact and diplomacy.
  • Ability to understand the needs and interest of community partners and stakeholders in order to develop priorities and relationships between them, HiMARC and the University of Alberta.
  • Exceptional interpersonal, written and oral communication skills.
  • High degree of initiative and resourcefulness.
  • Experience in social media marketing.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.