Academic Research Administrator

Division of Cardiology

Competition No.  -    A100648484
Closing Date  -    Will remain open until filled.

This position is a part of the Association of the Academic Staff of the University of Alberta (AASUA).

In accordance with the Trust/Research Academic Staff Agreement, this position has an approximate appointment of 12 months (1 year) and offers a comprehensive benefits package found at Faculty & Staff Benefits and annual salary range of $58,210 to $80,050.

Working for the University of Alberta

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all First Peoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is teeming with change makers, community builders, and world shapers who lead with purpose each and every day. We are home to more than 40,000 students in 200+ undergraduate and 500+ graduate programs, over 13,000 faculty and staff, 260,000 alumni worldwide and have been recognized as one of Canada’s Greenest Employers for over a decade.

Your work will have a meaningful influence on a fascinating cross section of people—from our students and stakeholders, to our renowned researchers and innovators who are quite literally curing diseases, making discoveries and generating solutions that make the world healthier, safer, stronger, and more just.

Department/Faculty Summary

The Canadian VIGOUR Centre (CVC) is an Academic Research Organization (ARO) committed to enhancing cardiovascular health. Our Centre provides leadership in clinical trials of cardiovascular therapies from study design to manuscript publication, developing selected registries, and informing clinical practice through insights gained from population health data. The CVC is anchored by a dedicated group of internationally recognized thought leaders in cardiovascular medicine and clinical investigation and supported by accomplished administrative and clinical operations teams and experienced biostatisticians, data analysts, and ECG Core Laboratory personnel.

Position Summary

This position will be key in the administration of the academic research programs led by the Directors and Faculty at the Canadian VIGOUR Centre, a locally, nationally and internationally recognized leader in clinical cardiovascular research. Exceptional communication and organizational skills are required to coordinate these programs (including tracking deliverables and reports), support research chair activities, organize research ethics and standards, and coordinate the development, submission, and upkeep of grants and research proposals. Collaboration in the promotion and dissemination of research from these programs is also expected.


  • Coordinate the activities across the programs of academic research at the CVC by working with CVC Directors or Faculty, Associate Directors, subject matter leads, business office, administration, and external parties. This includes the intake of new programs/projects, the communication of program-level scope, timelines and deliverables to the research teams, and inter-institutional research agreements.
  • Collaborate in the development of processes and tools to track activities and deliverables over the life of research programs and across the research staff.
  • Ensure appropriate preparation, submission, and internal filing of applications for ethics applications for research ethics boards including their implications to data requests, and communicate these to CVC Directors, Faculty and research teams.
  • Cultivate positive working relationships with public and private sector stakeholders and other organizations in local, national and international settings.
  • Attend research meetings with CVC Directors or Faculty to advance knowledge and CVC’s interests.
  • Collaborate with the CVC Directors or Faculty, subject matter leads, and business office in the recruiting, tracking, and onboarding/offboarding of clinical and analytic trainees and visiting researchers, including their training on research processes.
  • Collaborate with CVC Communications on the promotion and dissemination of research from these academic research programs.
  • Coordinate activities related to research chairs held by CVC Directors and Faculty, including drafting presentations and annual reports, communicating the requirements of trainee programs, and liaising with the Faculty of Medicine and Dentistry and sponsor agencies, as needed.
  • Coordinate peer-reviewed grants and research proposals in development with the principal investigator, including outlining the requirements of the grant, organizing the contributions across the CVC (e.g., business office, analytics, clinical trial operations, administration) and submitting the grant on-time and fulfilling the requirements.
  • Prepare interim and final reports to sponsors, funding agencies and other stakeholders, engaging with the CVC business office on financial and budget reporting, as needed.
  • Collaborate in the development of standard operating procedures and practices for efficient grant/project submission and execution.
  • Collate metrics for grant/proposal submissions and prepare reports for the CVC Directors, annually or as needed.

Minimum Qualifications

  • Masters in a biological science-related discipline is required.
  • At least 4 years of experience in clinical research (including clinical trials, population health, or AIML) is an asset.
  • Very strong communication skills, encompassing the full spectrum of written, verbal and oral modes in English are required.
  • Excellent organizational and time management skills are required. Taking initiative and ownership of tasks to arrive at timely completion are critical to achieving success in this position.
  • An understanding of research program management would be an asset.
  • Knowledge and experience with academic research (including university (research services office, faculty/department-level, research ethics boards/institutional review boards), federal/provincial/international granting agencies, and private sector sponsors (including medical industry partners)) is an asset but not required.
  • Proficiency in a Windows environment using MS Office applications is required.
  • Experience with standard health-related databases and catalogues (i.e., Scopus, PubMed, MEDLINE, Web of Science) is an asset.

Preferred Qualifications

  • PhD in a biological science-related discipline is preferred.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.