Academic Department Manager - Physiology, Pharmacology, Medical Genetics and Cell Biology

MED Pharmacology

Competition No.  -    A100146028D1
Closing Date  -    Will remain open until filled.

While this position welcomes applications from the public, please note that preference will be given to current employees at the University of Alberta. Please indicate your internal status using the "Advertisement" drop down menu when applying

The Faculty of Medicine & Dentistry strives to be an international leader in generating, applying and disseminating new medical knowledge for the benefit of all. Research is given high priority and is fully integrated with teaching and clinical activities. The Faculty is dedicated to providing learner-centred educational programs that meet the health-care needs of our communities. With a goal to graduate qualified, compassionate and inquisitive practitioners and researchers accomplished in health-care delivery and scholarship. The Department of Pharmacology provides sound basic knowledge of physiology, biochemistry, cell biology and molecular biology and is a critical component in the development of modern 'personalized medicine'. The department of Physiology is a teaching- and research-intensive Department focusing on advanced studies in cardiovascular physiology, cellular and systems neurophysiology, cellular and molecular physiology, endocrinology, fetal/neonatal physiology, membrane biophysics and transport physiology, renal physiology, respiratory physiology, vision, and the interfaces between these fields. Medical Genetics’ Department increases the understanding of the causes and consequences of genetic disease, in improving diagnosis and patient care, and in educating other professionals and the public. The Department of Cell Biology is committed to research excellence in modern cell biology, including the areas of protein targeting, membrane trafficking, signal transduction, cell-cell interaction & development, cell growth & division, viral infection and rare diseases.

About the Role:

Reporting to the Faculty General Manager, the Academic Department Manager (ADM) supporting Pharmacology, Physiology, Medical Genetics and Cell Biology maintains an intimate understanding of the client areas and builds a productive and effective ongoing relationship, and networks at all levels of the organization and oversees the administrative operations of the Academic Departments. The ADM is accountable for the management of the departments’ systems and processes, ensuring effective day-to-day operation of the departments and manages a team of employees. The ADM fosters an environment for continuous learning and performance optimization. With the accountability to manage people, resources, and processes that support teaching, research and clinical innovation programs, the ADM leads departmental strategic planning; oversight of financial management; academic program administration; oversight of human resources management; governance; communications; and space and facilities management. As the departments are within an academic medicine area there are aspects of multidisciplinary research, teaching, and patient carem. The ADM is required to be knowledgeable of policies and practices of the University of Alberta, Alberta Health and Alberta Health Services.

The environment produces unique complexity intertwining cultures, priorities, financial and human resource models, spread out across multiple sites and outreach locations, and at times the ADM is presented with conflicting expectations from a diverse group of stakeholders.

In all facets of this role, the ADM endeavors to integrate and advance the University’s commitment to equity, diversity, and inclusivity.


  • Manages the flow of operations/administrative information/data to the Academic Department Chair. Ensures information is accurate and timely for effective decision making.
  • Contributes professional and administrative expertise to the development of plans, objectives, solutions, policies and procedures.
  • Tracks key analytics and develops reports to support decision making. Responds to requests from the College or Faculty offices for financial and statistical information to support decision making.
  • Coordinates the creation of an academic plan to support the objectives of the department, Faculty and University including research, teaching, administration and clinical innovation.
  • Develops productive relationships with service partners assigned to the FOMD and collaborates with Service Partner (HR, Finance, Communications as examples) to support the Academic Department Chair and area supervisors on human resource issues (e.g., hiring, performance management, ER/LR, financial planning or budgeting and the provision of communications related solutions).
  • Collaboration with Associate Chair, Education, Program Directors, Faculty Office and faculty members to deliver educational programs for undergraduate, postgraduate and graduate programs. Participation in recruitment and recommendation of tenure-track, academic, clinical academic colleagues, special continuing appointments, and support staff
  • Monitors learner statistics to identify trends, using information in strategic planning processes and oversees learner administration services.
  • Leads and directs the department's academic administrative functions supporting faculty members teaching, research and clinical innovation activities.
  • Evaluates current business processes within administrative areas for operational and financial efficiencies. Recommends and supports the Academic Department Chair in leading change initiatives.
  • Actively participates as a member of department Committees such as Strategic Planning, Governance, Divisional Council, and Chair’s Council, Faculty Administrative Committee, and/or Department Strategic Planning Committee.
  • Builds and maintains strategic relationships with external and internal networks and partners, funding agencies, including the leadership at Alberta Health Services, FOMD, Alberta Health.

Qualifications & Experience

  • Minimum of a Bachelor’s Degree in a related field plus minimum of 5 years related experience. Equivalent combinations of education and experience will be considered, including a combination of education (if less than a degree) and 7 years related experience.
  • 3 years’ progressive applicable Management/Supervisory experience
  • Significant* experience in strategic planning, human resource management, financial analysis, preferably in a University environment.
  • Experience in administration in a large unionized organization.
  • The ability to interact and/or provide advice and support to all levels, (diverse individuals and competing demands) within a dynamic work environment.
  • Ability to meet deadlines and prioritize work effectively.
  • Excellent written and oral communication skills.
  • Excellent organizational, interpersonal and critical thinking skills.
  • Strong facilitation, negotiation and problem- solving skills.
  • Excellent tact and professionalism to facilitate negotiation, conflict resolution and handle highly confidential matters.
  • Proficiency in the use of Google, email, internet and PeopleSoft applications.

* Significant experience looks at the depth and breadth of the experience normally associated with having performed these activities over a minimum period of 3 years.

In accordance with the Administrative and Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found here and annual salary range of $67,304 to $112,168.

COVID-19 Vaccination: Proof of full vaccination against COVID-19 in compliance with the University’s COVID-19 Vaccination Directive. Fully Vaccinated means a status an individual achieves 14 days after having received the recommended number of doses of a COVID-19 vaccine approved by Health Canada or the World Health Organization, and requires the individual to maintain the recommended number and type of vaccine doses as updated and required by Health Canada thereafter

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered. The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.