University of Alberta

Project Coordinator

Faculty of Rehabilitation Medicine

Competition No.  -    S109536110
Posting Date  -    Jun 13, 2018
Closing Date  -    Jun 25, 2018
Position Type  -    Full Time - Operating Funded
Salary Range  -    $54,531 to $74,751 per year
Grade  -    09
Hours  -    35

This position offers a comprehensive benefits package which can be viewed at Faculty & Staff Benefits.

The Faculty of Rehabilitation Medicine is renowned for its world class research profile, and for providing outstanding academic training in rehabilitation science, physical therapy, occupational therapy, and speech -language pathology. It is a research leader in rehabilitation and home to 725 graduate students, 500 continuing professional education students, more than 50 tenured, tenure-track and clinical faculty, and over 150 staff. The Faculty enjoys established and productive relationships with Faculties across the campus, and with many clinical, community, and professional associations in Alberta.

The Faculty continues to develop strategic plans with ambitious goals for growth and renewal in educational programming, research direction, community outreach and administrative excellence. To successfully meet these short and long term goals, the Faculty requires a dedicated project manager to coordinate multiple projects and to develop and maintain the full data management lifecycle necessary for the Faculty to measure and assess educational, research and operational success as well as inform strategic direction .

Reporting to the Assistant Dean, Finance and Administration, this position is responsible for managing special projects and the collection, analysis and reporting of strategic data.


Management of Special Projects:

The Project Coordinator will work closely with the Faculty's senior leadership team to develop project scope and deliverables for a wide range of projects. Projects may be as small as creating and populating a relational database to track graduate data over time to coordinating the development of a research institute from inception to operation.  Once scope and deliverables have been collaboratively defined, the Project manager will be responsible for functional leadership of the projects including development of comprehensive action plans, briefing documents, data analysis, timelines and budgets. The incumbent will perform the various coordinating and administrative duties necessary for project success, such as schedule management, participant communication and project documentation.

  • Works with the senior leadership team to identify project scope and deliverables; scope may be defined by leadership but this position will identify milestones and modify deadlines as necessary.
  • Works with the Faculty senior leadership to assume specific projects related to key strategic initiatives of the faculty
  • Participates in the planning, implementation, facilitation and evaluation of the overall project and individual strategies
  • Manages communication flow with senior leadership team/ project sponsors
  • Coordinates project schedules, resources, equipment and  information
  • Creates and maintains comprehensive project documentation, plans and  reports
  • Researches policy, procedure, legal requirements/constraints as required for project implementation
  • Liaises with faculty, staff, and community partners to manage project requirements and objectives
  • Manages project related budgets with cost-benefit analysis independently
  • Develops surveys, collects and summarizes evaluation data, stakeholder feedback to make recommendations on a variety of  initiatives in support of executive decision making

Management of strategic data:

The Project Coordinator will allow the Faculty leadership team to turn data into information, information into insight and insight into strategic direction. The Project Coordinator will develop and maintain faculty wide data collection and reporting requirements, processes and systems.  Data requirements will span the full activity of the Faculty including data collection, statistical analysis, reporting, and national and international comparisons of: educational programming and ranking; curriculum and student funding; student retention and satisfaction; alumni engagement; professional program accreditation data; research program grant funding and success rates; research publication rankings; international collaboration activity; and community and clinical engagement. The Project Coordinator will also administer the internal repositories of operational and governance data, policies and procedures.

  • Works with senior leadership team to prioritize business and information needs of the Faculty to inform strategic planning and operational efficiencies
  • Responsible for Faculty wide data collection and statistical reporting across a wide scope including data related to: research activity, teaching workloads and metrics, student data, institutional comparators, strategic intentions, etc. 
  • Develops systems and processes for the collection, management and reporting of data
  • Interprets data, analyzes results using statistical techniques and provides ongoing reports on all aspects of the Faculty (education, research, strategic initiatives, operations, etc.)
  • Develops and implements databases, data collection systems, data analytics and other strategies that optimize statistical efficiency  and quality
  • Acquires data from primary or secondary data sources and maintain databases/data systems
  • Identifies, analyzes, and interprets trends or patterns in complex data sets and provides solutions to analytical and data reporting tools
  • Locates and defines new process improvement opportunities


  • Undergraduate Degree required
  • Previous experience in a post-secondary institution required
  • 4-5 years of experience with project management
  • Excellent verbal communication and relationship building skills
  • Excellent written communication, proof reading and report writing skills
  • Advanced computing skills; Microsoft office; data tools; querying language
  • Knowledge of UA enterprise systems: Acorn (tableau); PeopleSoft financials, HCM, and Campus Solutions; ETrac; and Grants 3
  • Knowledge of statistics and experience using statistical packages for analyzing datasets (Excel, SPSS, SAS etc)
  • Strong analytical skills with the ability to collect, organize, analyze, and disseminate significant amounts of information with attention to detail and accuracy
  • Adept at queries, report writing and presenting findings
  • Experience in project management, from conception to delivery
  • An ability to prepare and interpret flowcharts, schedules and step-by-step action plans
  • Ability to set priorities and make independent decisions.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.