University of Alberta

Senior Business Analyst

Libraries - Financial Systems & Analysis

Competition No.  -    S101736452
Posting Date  -    Jul 13, 2018
Closing Date  -    Jul 24, 2018
 
Position Type  -    Full Time - Operating Funded
Salary Range  -    $62,877 to $87,627 per year
Grade  -    11
Hours  -    35

This position offers a comprehensive benefits package which can be viewed at: Faculty & Staff Benefits.

The University of Alberta Library, as part of Learning Services (LS), seeks a highly motivated individual with strong financial skills and business acumen to join the Library Financial Systems and Analysis team in the role of Senior Business Analyst. The Senior Business Analyst plays a critical role by assisting the Senior Financial Officer, Learning Services, in the management of the financial resources, budgeting, planning, reporting, financial processing and general ledger close for the Library and Learning Services Units. The incumbent must have demonstrated superior business and management experience and a thorough understanding of the intricacies of each Unit within the LS portfolio.

Key support is provided to the executive team through the development of detailed budgets to the program level (meeting University targets), through the provision of regular management reporting and analysis against key performance indicators as well as ad hoc investigations that will provide actionable insights for strategic planning. Other duties include the monitoring of the Library Collections Budget and Spending by building relevant management and financial reports, developing measures and providing statistical analyses at the request of senior management and other key users, to improve evidence-based decision-making. 

The Senior Business Analyst is the deemed expert in the various systems used in Learning Services. The incumbent is the LS Power User for the Tableau data warehouse and PeopleSoft Systems.

This position is key to the organization’s ongoing functional and operational process improvement.  The Senior Business Analyst is expected to be thoroughly familiar with Learning Services business processes and uses initiative to identify and investigate issues, analyze information, communicate across departments, document findings, evaluate solutions and provide recommendations.  This often includes developing a change management strategy and creating training materials.

The incumbent interacts with Learning Services staff at all levels, other campus departments and vendors.  The Senior Business Analyst is expected to demonstrate exemplary ethical behaviour, maintain professional relationships and communicate effectively.

Duties

  • Prepares the Annual Budget for the Library by Department and Program, compares actuals to budget and recommend actions for corrective actions
  • Reports on the Library Collections Acquisitions by extracting data from various sources to prepare weekly and monthly reports versus Budget
  • Prepares a variety of Statutory, Internal and External Reports  such as the Competitive Bid Exception Report, Risk Management Report (on Library Insurable Values), and Statistical Data for annual surveys by Association of Research Libraries, Canadian Association of Research Libraries, Alberta Association of Academic Libraries
  • Quarterly and Year End Financial Close: reviews monthly and quarterly results against budget and identifies issues for corrections and initiates GST self-assessment entries
  • Provides training and support to the NEOS Library Consortium comprising 17 Academic, Alberta Government and Alberta Health Services Libraries and to provide management information on various library metrics
  • Prepares analytical reports on Learning Services for presentations to senior management and to the Provost Office
  • Through knowledge of University systems and processes, assists with identifying process improvements to implement enhancements and efficiency across Learning Services units
  • Provides user support and coaching on the effective use of various University systems including training on the various functionality
  • Uses Tableau and Institutional Data warehouse for extracting and preparing high level Management Reports
  • Supports the Senior Financial Officer in various duties and deputizes when the SFO is unavailable

Qualifications

  • Bachelor of Commerce, Business, Finance or related degree; Accounting designation considered an asset
  • 7-10 years of related operational experience
  • Previous supervisory/management experience preferred
  • Proven analytical and problem solving skills in resolving systems and accounting issues; Detail-oriented but with the ability to review information at a strategic level
  • Ability to understand business strategy and business requirements
  • Ability to provide leadership and take initiative beyond normal scope of stated duties and responsibilities; supports and models integrity, equity and fairness
  • Strong customer service orientation, excellent interpersonal skills, initiative and a positive attitude; approaches all tasks and relationships with dedication and conscientiousness, but with an appropriate degree of focus, direction and view of the “big picture”
  • Excellent verbal and written communication skills as well as organizational skills; communicates in a manner that is accurate, timely and clear
  • Strong skills in presenting and facilitating
  • Strong project management skills – ability to manage and prioritize multiple projects simultaneously
  • Strong computer software proficiency including PeopleSoft Financials, Tableau, SirsiDynix Symphony, BLUEcloud Analytics, Desk Tracker and advanced MS Office skills in Word, Excel, PowerPoint and Access

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.