University of Alberta

Project Manager - CMASTE

Faculty of Education's Centre for Mathematics, Science and Technology Education

Competition No.  -    A109036259
Closing Date  -    Will remain open until filled.

This part-time position will commence on July 23, 2018 and end on March 31, 2019.

The Project Manager is accountable for the ongoing administration of the Faculty of Education’s Centre for Mathematics, Science and Technology Education (CMASTE), including administrative management, especially related to budget issues and reporting requirements of the projects housed within the Centre.

  • Project Management
    • Coordinates priorities and activities of numerous initiatives connected with the Centre
    • Ensures timely and accurate reporting for all associated grants and projects
    • Develops and maintains operational procedures and practices, ensuring that all are compliant with University guidelines and policies
    • Recommends and initiates change or resolutions as necessary to ensure ongoing management, success and integrity of the Centre and associated projects
    • Coordinates work done by Centre employees and independent contractors
    • Reviews contracts and liaises with lawyers and other University offices, as needed
    • Assist with preparation and finalizing of outgoing proposals
    • Website updates and administration
  • HR Administration
    • Provides advice and guidance on payroll, exception pay, benefits, absence reporting and all appointments associated with CMASTE
    • Completes forms for honoraria, new hires, employee type changes, speed code changes, extensions, and terminations
    • Maintains employee records and files
    • Advises staff and supervisors on employment standards, University policies and procedures, FOIP, and verifies Collective Agreement interpretation with HR Partner
    • Responds to employee inquiries on their employment
    • Ensures semi-monthly payroll is completed by Central HR deadlines; completes time audits to verify data entered into HCM is accurate; ensures compliance with Employment Standards and/or Collective Agreement
    • Runs reports in PeopleSoft; gathers and prepares information and documentation for project reporting as needed
  • Finance Administration
    • Monitors all Centre and project accounts to ensure optimal and appropriate use of funds
    • Processes numerous queries and reconciles accounts on a monthly basis
    • Liaises with RSO, Financial Services and the Faculty of Education’s Research Facilitator regarding problems related to the accounts
    • Creates and manages all project financial files, verifying all paperwork produced or received is processed correctly and reconciled
    • Investigates and resolves discrepancies between account transactions and account balances
    • Assists those affiliated with the Centre in preparing travel and expense claims (for both employee and non-employee claims)
    • Maintains all travel and expense files for audit purposes
    • Provides advice and support to Centre Director(s) regarding various accounting regulations, systems and tools for reconciling accounts
    • Ensures all project funds are properly received and expended according to the terms of the funding agreements
    • Prepares and processes purchase requisitions
    • Assists in the compilation of financial information required for various reporting purposes, including all reporting required by the grant agreements and RSO
    • Assists with the preparation of project budgets
    • Prepares Contracts for Services, submits invoices for processing

Qualifications:

  • Minimum of a bachelor’s degree, with a Master’s degree preferred; equivalent combinations of education and experience will be considered
  • Minimum of two years of relevant project administration work experience (e.g. planning, implementation and evaluation)
  • Demonstrated project management experience
  • Demonstrated financial management, analysis and reporting experience
  • Excellent organization and time management skills; ability to work with minimal supervision
  • Advanced proficiency in MS Office Suite; working knowledge of specialized computing environments including PeopleSoft, Research Grant Reporting, Google suite, etc. preferred
  • Excellent oral and written communication skills
  • Knowledge of University of Alberta administrative structures, policies and procedures an asset

This position is in accordance with the Trust/Research Academic Staff Agreement.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted. The posting will remain open until filled. Review of applications will begin July 13, 2018.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.