University of Alberta

Assistant Chair (Administration)

Department of Mathematical and Statistical Sciences

Competition No.  -    A104836304
Closing Date  -    Will remain open until filled.

Reporting to the Department Chair, the Assistant Chair (Administration) is responsible for the management and day-to-day operations of the Department of Mathematical and Statistical Sciences.  The successful candidate will possess strong leadership and management skills in order to provide strategic financial, budgetary, human resources, and resource analysis, as well as advice and recommendations to senior management and administrators in the Department, Centres, and Institutes housed within Mathematical and Statistical Sciences. 

The Assistant Chair (Administration) is responsible for managing the Department's operational budget, trust accounts, endowment accounts, human resources, and health and safety activities. They must ensure these activities adhere to University and regulatory policies.

  In addition, this position is responsible for managing the graduate teaching assistantship budget and for the assignment of graduate teaching assistantship duties and the monitoring of the performance of those duties.  The incumbent should have the experience and ability to redirect or redefine Departmental resources and business processes, and/or develop and implement approaches to prepare and support the Department in organizational change and continuous improvement.

Responsibilities include, but are not limited to:

  • Manages finances for the Departmental operating budget and the endowed and non-endowed accounts, following all generally accepted accounting principles as well as University policies and procedures
  • Provides support to academic staff in the management of their research trust accounts and in the resolution of their complex issues related to research administration.
  • Oversees all human resource activities for the Department of Mathematical and Statistical Sciences including strategic human resources management, performance management, staff and organizational change(s), recruitment and retention strategies, employee relations and issues management.
  • Appoints graduate teaching assistants to support the teaching and learning of undergraduate students taking courses in Mathematical and Statistical Sciences.  This includes the teaching of laboratories, grading weekly assignments, working as tutors in the Decima Robinson Support Centre, and assisting with grading of midterm and final exams.  The monitoring of performance and disciplining of poor performers is also involved.
  • Supports the Chair in initiating, coordinating, planning, and supervising any major building renovations, repairs, and maintenance to ensure optimum use of the department’s building space and facilities.
  • Ensure that laboratories and work spaces conform with departmental procedures, institutional policies, and provincial safety standards
  • Implements changes that may affect occupational health and safety, including work processes and procedures, and, if there is no policy, participate in the planning of the implementation of those changes.
  • Provides direct assistance to the Chair and ensures that the Chair is made aware of new developments and initiatives on campus, which may have an impact on departmental operations, strategic planning, and management processes.
  • Establishes an effective partnership with the Faculty of Science Fund Development Team (FoS FD) to cooperatively increase philanthropic support for the prioritized needs of the Department of Mathematical and Statistical Sciences.
  • Directs all strategic communication activities to engage a variety of audiences, including students, faculty, alumni, donors and the external community in consultation with the department Chair.

To be successful, the candidate will possess the following qualifications:

  • Minimum of a baccalaureate degree, preferably in science or engineering.
  • Minimum 5 years of extensive experience in a senior position that requires superior management skills.
  • Ability to act decisively and to exercise a high degree of initiative and judgment on a wide range of issues.
  • Proven ability to work autonomously and to handle multiple portfolios simultaneously.
  • Strong proficiency in communication and negotiation skills with the ability to build consensus amongst diverse constituents.
  • Well-developed interpersonal and leadership skills with the ability to manage and relate to diverse groups; comfortable working at the executive level and with operational leaders.
  • Demonstrated problem solving, critical thinking, and facilitation skills with the ability to operate at both strategic and tactical levels.
  • Ability to comprehend, interpret, and apply both provincial and university policies, procedure, guidelines, regulations, terms of reference, contracts, and collective agreements.
  • Familiarity with the administration and the culture of a post-secondary environment is a definite asset.
  • Expert knowledge of computer software applications, including PeopleSoft modules, Microsoft Office Suite, and Google applications.

In accordance with the Administrative Professional Officer agreement, this position offers a comprehensive benefits package found at Faculty & Staff Benefits and an annual salary commensurate with experience and qualifications.

Consideration of applications will commence July 21, 2018 and will continue until the position is filled.


How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.