University of Alberta

Senior Officer, Administration and Strategic Initiatives

Faculty of Science

Competition No.  -    A104833837
Closing Date  -    Will remain open until filled.

The Faculty of Science at the University of Alberta is ranked as one of the top 100 such Faculties in the world, and is an international leader in scientific research and a national leader in teaching. The Faculty is home to 6,100 undergraduate students, 1,100 graduate students, and over 100 post-doctoral fellows. With a $100 million operating budget and $70 million research budget, the Faculty employs over 600 faculty and staff, and hires almost 1,000 students.

The Senior Officer, Administration and Strategic Initiatives reports directly to the Dean, and is an integral part of the Faculty of Science’s leadership team as it moves forward with an ambitious strategic plan to raise the research and teaching excellence of the Faculty to the next level.  This position is the trusted advisor to the Dean, who is accountable for ensuing decisions, goals, and objectives are carried forward by working collaboratively with the leadership team and overseeing operations. 

The successful candidate will:

  • Provides managerial support and advice to the Dean, Vice Dean and other senior administrators in the Faculty
  • Assess the strategic direction of the Faculty and carry out the strategic plan through overseeing numerous operations and initiatives in support of the Dean and as a member of the leadership team
  • Represents the Dean on all governance matters within the University and other external groups to implement the Faculty’s vision and strategic plan
  • In collaboration with the Senior Officer, Human Resources, represent the Dean on the recruitment and selection of all key professional and administrative support for the Faculty Office
  • Advises the Dean on all matters related to the achievement of the strategic and academic plan of the Faculty
  • Primary liaison with the Office of the Provost, University Governance, the Senate and other instances for all matters pertaining to the governance, decanal decisions and administrative processes

 Specific responsibilities include:

 Strategic Planning

  • On behalf of the Dean, supports and manages the development, implementation and evaluation of the Faculty’s strategic plan
  • Acts as a key managerial resource across the Faculty to increase broad cohesion for strategic plans and action, and ensuring consistency and continuity between portfolios
  • Participation in meetings and monitoring business decisions as well as monitoring trends and reporting on issues to the Dean, and leadership team as required

Project Management and Initiatives

  • Ensures the implementation of best practices in project management for the development of any new initiatives in the Faculty
  • Facilitates conversation at the Faculty and Department level to generate new strategic initiatives
  • Develops and analyses performance metrics for monitoring the execution of Faculty and Department initiatives

Faculty Support and Administrative Services

  • Oversees office management of the Deans office and acts as the intermediary between administrative staff and administrators
  • Provide leadership and direction for the design, planning and development of strategic goals and objectives and operational plans aimed at promoting the Faculty’s overall profile as an upscale international institution
  • Oversees operation of various administrative units, which may include units such as Facilities Management Unit, Business Process Efficiencies Unit and the Communications Unit

Qualifications and Core Competencies:

  • Graduate degree with a specialization in Management or Organizational Development
  • 10+ years’ experience in an executive or senior management position (ideally within a post-secondary educational environment)
  • Demonstrated leadership experience with proven ability to successfully deliver on initiatives and projects with accomplished organization agility and negotiation skills
  • Experience working collaboratively within a large organization with varying degrees of ambiguity
  • Strong business acumen with significant experience in providing strategic advice and support to senior administrators, with the ability to research and analyze and summarize complex issues
  • Politically savvy with proven ability to act decisively and to exercise a high degree of initiative and judgement to handle sensitive materials and issues appropriately
  • Superior analytical skills, excellent listening skills, excellent problem solving skills with well-developed organizational skills
  • Proven ability to work independently with the ability to multi-task to meet deadlines
  • Familiarity with University governance systems, university policy and regulations, procedures and operating requirements is an asset

In accordance with the Administrative and Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found at www.hrs.ualberta.ca and annual salary range commensurate with qualifications.

Interested applicants are asked to submit a cover letter (no more than one page) that demonstrates how you have provided strategic advisory services to a client/stakeholder group – describe the challenges and how you overcame them and the overall outcome.

Applicants should also submit along with their cover letter a resume with a list of three professional references. Applications without a cover letter will not be considered. Screening of applications will begin after September 28, 2017.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.