University of Alberta

Space Planner

MED Dean Administration

Competition No.  -    A104433353
Closing Date  -    Will remain open until filled.

Reporting to the Director, Facility Planning & Projects (FP&P), and as part of the Operations portfolio within the Faculty of Medicine & Dentistry (FoMD), the Space Planner works on concept planning, functional programming and feasibility studies to develop creative solutions to the space needs of the Faculty. FoMD occupies space within multiple buildings at the University of Alberta (UofA) and Alberta Health Services (AHS). The space consists of education, administration, research, and clinical space types. Space management is integral to the success of the Faculty's research and teaching strategic goals.

 The Space Planner creates, maintains and updates functional programs, space plans, and implementation strategies, to support the Faculty's Strategic Plan, and works in collaboration with University of Alberta and Alberta Health Services planners. The incumbent will develop and implement appropriate Faculty space policies and will continue to be involved with projects throughout planning, design, implementation and occupancy stages.

Specific responsibilities include:

  • Develops space plans and programs that meet the demonstrated needs of the Faculty by applying appropriate space standards, allocations and best planning practices
  • Assists departments, institutes, groups, centres and administrative units in developing practical models of core activities and functional relationships, when reviewing existing space or planning for new space/facilities
  • In conjunction with the FP&P Space Management Advisor, ensures space locations, allocations and classifications are accurately tracked, updated, reviewed and verified; advises and/or documents all additions, deletions, changes and validate results at the conclusion of the planning exercise using the Faculty Computer Aided Facility Management (CAFM) system
  • Determines the scope of the exercise and establishes level of facilitation required; develops the schedule and budget for the work; gains approval and provides direction, explaining implications and participation
  • Evaluates existing space for utilization, efficiency, quality, condition, adequate building systems; confirms inventory of space and ensures any required revisions are updated in the Faculty CAFM system;
  • Develops planning criteria and project parameters for accommodation and verifies need
  • Develops written scopes of work, for design and construction implementation; communicates scope and intent to end users, consultants, Project Managers and all required stakeholders; documents all activities: clearly outlines process, discussions, considerations, directions and responsibilities as the planning progresses through the required phases
  • Evaluates and participates in revisions to Faculty space standards, guidelines, processes, tools and methodology for inventory tracking, planning and programming


  • University degree in Architecture, Interior Design or Planning
  • Accredited professional in Interior Design or Planning preferred
  • 5 or more years of experience in laboratory design and planning would be an asset
  • Strong computer skills, including AutoCAD and industry standard software tools
  • Experience with institutional CAFM systems would be an asset
  • Ability to work in and through the UofA's and AHS' policies, procedures and operating requirements
  • Significant capabilities in analytical and conceptual thought processes and actions
  • Strong verbal and written communication abilities and strength in consultation with diverse groups and individuals
  • Strong ability to communicate (verbal and written) and consult effectively with the University community
  • Superior presentation and interpersonal skills
  • Strong listening and interpretive skills to be able to understand the depth of a problem, articulate it and describe to others
  • Ability to build consensus to bring together disparate points of view
  • Good organizational skills, with an ability to work on multiple complex projects simultaneously
  • Ability to lead and direct other professionals, work in a team with a consultative approach to problem solving

In accordance with the Administrative and Professional Officer Agreement, this full-time continuing position offers a comprehensive benefits package found at: and annual salary range of $66,265 to $110,441.

How to Apply

Apply Online

Note: Online applications are accepted until midnight Mountain Standard Time of the closing date.

All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority. If suitable Canadian citizens or permanent residents cannot be found, other individuals will be considered.

The University of Alberta is committed to an equitable, diverse, and inclusive workforce. We welcome applications from all qualified persons. We encourage women; First Nations, Métis and Inuit persons; members of visible minority groups; persons with disabilities; persons of any sexual orientation or gender identity and expression; and all those who may contribute to the further diversification of ideas and the University to apply.